Tender Summary: Supply and Installation of a Quantitray UV Reader

Objectives

The primary objective is to procure, deliver, and install a specialized UV reading device at the National Health Laboratory Service (NHLS) Public Health Laboratory in Durban. The acquisition supports diagnostic pathology operations by providing reliable, compliant equipment for microbiological testing workflows.

Scope of Work

• Supply & Delivery: Provide one (1) new Quantitray UV Reader fully compatible with IDEXX quantitray systems.
• Installation & Commissioning: Perform on-site setup, calibration, and operational verification at the designated Durban facility.
• Training: Deliver comprehensive hands-on training for laboratory personnel covering safe operation, routine maintenance, and basic troubleshooting.
• Warranty & After-Sales Support: Provide a manufacturer-backed guarantee of 1–2 years, encompassing parts, labor, and technical support.
• Documentation: Submit official manufacturer brochures that explicitly confirm compliance with all listed specifications.

All pricing must be fully inclusive of transportation, installation, training, travel, supervision, consumables, taxes, levies, and overheads. Value Added Tax (VAT) must be quoted separately. No goods may be delivered or services rendered prior to receipt of an official NHLS Purchase Order.

Technical Requirements

Bidders must strictly meet the following specifications. Failure to commit or discrepancies may result in disqualification:

• System Compatibility: Fully operational with IDEXX quantitray platforms.
• Physical Dimensions: Height: 33–38 cm | Depth: 38–45 cm | Width: 38–45 cm
• Weight: 3–8 kg
• Operating Environment: 0–50°C ambient temperature range
• Power Requirements: 100–240V AC with integrated power switch
• Safety & Indicators: Equipped with a viewing port, removable viewing safety shield, and an LED fault indicator.
• Optical Feature: Must include an entry curtain designed to reveal fluorescence during operation.
• Warranty Period: Minimum 1–2 year guarantee required.

Skills & Capability Requirements

Although not exhaustively itemized, the tender implicitly requires bidders to demonstrate:

• Proven track record in supplying and installing specialized laboratory or medical diagnostic equipment.
• Certified technical personnel capable of executing precise on-site installation, calibration, and electrical safety compliance.
• Qualified instructional staff able to conduct effective, role-specific training for laboratory end-users.
• Established after-sales service network to honor warranty obligations and provide timely maintenance or replacement support.
• Administrative and financial capacity to satisfy strict public sector compliance mandates, including valid tax clearance, Central Supplier Database (CSD) registration, and Broad-Based Black Economic Empowerment (B-BBEE) verification.

Notes on Specialized Terms & Procurement Framework

• Quantitray UV Reader: A dedicated laboratory instrument that utilizes ultraviolet light to excite fluorescent markers within IDEXX quantitrays. It measures emitted light intensity to accurately quantify microbial concentrations, widely used in clinical diagnostics and environmental water testing.
• 80/20 Preference Point System: A South African public procurement evaluation methodology where 80 points are awarded based on price competitiveness and 20 points are allocated to socio-economic transformation goals, primarily B-BBEE status, enterprise size classification (Exempted Micro Enterprises or Qualifying Small Enterprises), and geographic location.
• SBD Forms & GCC: Standard South African government bidding templates (Standard Bidding Documents) and General Conditions of Contract that enforce transparency, tax compliance, conflict-of-interest declarations, and standardized contractual obligations for state-owned entities.