Objectives

The primary objective of this quotation is to procure and deliver reliable replacement batteries to ensure uninterrupted power backup for emergency standby generators at Greys Hospital. The procurement aims to restore critical facility resilience through a transparent, compliant, and cost-effective supply process aligned with provincial health department standards.

Scope

The contract covers a once-off supply of sixteen (16) units of 12V emergency standby generator batteries. The successful bidder is responsible for delivering all goods directly to Greys Hospital in Pietermaritzburg, with all transportation and handling costs included in the quoted price. The agreement is a single-delivery contract with no recurring service obligations, governed by a ninety-day price validity period and standard public sector general and special conditions of contract.

Technical Requirements

• Product Specifications: Each unit must be a 12V battery rated as extra heavy duty, designed for truck/diesel engine applications, vibration resistant, and sealed maintenance-free. Sealed maintenance-free indicates the battery requires no electrolyte top-ups or routine servicing, making it ideal for infrequently accessed emergency systems.
• Quality & Standards: All goods must be new, unused, and compliant with applicable South African National Standards (SANS/SABS). Expired, second-hand, or refurbished products are strictly prohibited. Batteries must retain a minimum shelf life of six months upon delivery.
• Warranty: A minimum twenty-four (24) month warranty must be provided from the date of delivery and formal acceptance at the hospital site.
• Compliance & Verification: Bidders must submit fully completed official quotation forms, SBD 4 (Disclosure of Interest), SBD 6.1 (Preference Points Claim), and proof of Central Supplier Database (CSD) registration alongside SARS tax compliance. The CSD report verifies a supplier's legal standing and tax clearance status. Samples may be requested post-evaluation if prior supply history cannot be verified.
• Evaluation Framework: The procurement uses an 80/20 preference point system, where eighty points are allocated to price competitiveness and twenty points to specific transformation goals (companies at least 51% owned by Black People). Evaluation proceeds through four mandatory stages: administrative compliance, specification adherence, sample verification (if triggered), and final price/preference scoring.

Skills Requirements

No specialized professional qualifications, trade certifications, or installation skills are explicitly mandated, as this is a supply-only contract. However, bidders must demonstrate operational and logistical capacity to handle heavy-duty battery transportation, ensure safe delivery to the hospital site, and maintain accurate inventory tracking. Suppliers must also possess the administrative capability to complete mandatory government returnable documents, maintain valid business registrations, and adhere to strict public sector supply chain management protocols. Failure to meet any administrative or compliance requirement results in immediate disqualification.