Tender Summary: Supply and Replace Doors, Door Handles, and Window Panes

Objectives

The primary objective is to procure, deliver, and professionally install replacement door hardware and window panes across multiple uMfolozi Municipality facilities. The tender aims to achieve cost-effective service delivery while complying with municipal finance legislation and advancing socio-economic transformation through structured preferential procurement.

Scope of Work

The contract encompasses three core deliverables:

• Lockset Replacements: Supply and fit complete locksets for various aluminium, wooden, double entrance, and toilet doors across specified locations including the Manager Compliance Office, Park Home 23, Community Service Centre, Transfer Station, WDB House, Zonz Library, and SCM Offices.
• Door Hinges: Supply and install door hinges secured with steel pop rivets on partitioned walls, toilets, and internal doors at designated municipal sites.
• Windowpanes: Supply and install one custom-sized windowpane (0.91m × 0.54m) at the Fat Registry Office.

All items require end-to-end handling, from sourcing materials to on-site installation and finishing.

Technical Requirements

• Quotations must be firm, inclusive of VAT, and valid for a minimum of 90 days from submission.
• Bidders must provide a confirmed delivery and installation timeline.
• Mandatory documentation includes completed MBD 1, 4, 6.1, 8, and 9 forms, a valid Tax Clearance Certificate or Tax Pin, a Central Supplier Database (CSD) report or MAAA number, and proof of non-arrears in municipal rates and taxes (or a ward councillor’s confirmation).
• Submissions must be physically deposited in a sealed envelope by 12:00 on 28 October 2026.
• Evaluation applies an 80/20 preference point system: 80 points for price competitiveness and 20 points for municipal-specific socio-economic goals covering disability, gender, race, youth, and local municipality presence.

Skills Requirements

While not explicitly itemised, the scope inherently demands certified trade competencies. Bidders must demonstrate proven experience in:

• Locksmith services for accurate measurement, fitting, and testing of residential/commercial locksets.
• Carpentry and metalwork skills for secure hinge installation using steel pop rivets on partitioned structures.
• Glazing expertise for fabricating, handling, and installing custom-sized glass panes safely.
• Proficiency in municipal procurement compliance, including accurate completion of statutory bid forms and financial verification documents.

Key Procurement Terms

• MBD Forms: Standard municipal bid questionnaires capturing bidder identity, tax compliance, financial standing, and declaration of non-collusion.
• 80/20 Preference Point System: A scoring methodology where 80% of evaluation points are awarded to the lowest price, and 20% are allocated to advancing designated groups (disability, gender, race, youth, and local suppliers) to promote economic transformation.
• CSD Report & MAAA Number: National and municipal verification tools confirming supplier registration, tax clearance status, and financial viability for public sector contracts.