Tender Summary: Supply of Ceiling Boards and Related Materials

Objectives

The primary objective is to procure essential building and maintenance materials for Ceza/Thulasizwe Hospital under the KwaZulu-Natal Department of Health. The procurement seeks to secure cost-effective, compliant, and timely delivery of specified goods while advancing socio-economic transformation through structured preferential procurement policies.

Scope

This is a one-off supply contract covering the delivery of construction and hardware materials to the hospital’s designated site. The scope encompasses:

• Fifty (50) sheets of standard brown Masonite ceiling boards (244 x 12mm)
• One (1) steel drill bit set (5mm–10mm)
• One (1) wood drill bit set (16 pieces)
• One (1) wall drill bit set (5mm–16mm)
• One (1) spade drill bit set (16mm–32mm, 8 pieces)
• Five (5) solid two-panel double doors

All items must be delivered to the prescribed hospital location, with all transport, handling, and insurance costs fully included in the quoted price.

Technical Requirements

• Goods must conform to South African National Standards (SANS/SABS) and the detailed specification annexure.
• Products must be brand new, unused, and represent the most recent models available on the market.
• Supplied items must maintain a minimum shelf life or validity period of six months from the date of delivery.
• Bidders must explicitly confirm specification compliance using the official returnable forms; non-compliance results in disqualification.
• Pricing must be firm, inclusive of VAT (where applicable), and remain binding for ninety (90) days.
• A twelve-month warranty applies from delivery/acceptance, covering defects in design, material, or workmanship under normal use conditions.

Skills and Experience Requirements

• Proven delivery capacity: Submission of at least one valid order confirmation and delivery note demonstrating prior supply of similar goods to a public or private healthcare facility.
• Mandatory registration on the Central Suppliers Database (CSD) with verified status.
• Valid tax clearance verification via SARS, supported by a SARS PIN if CSD validation cannot be completed automatically.
• Completion of all statutory returnable documents, including Bidder’s Disclosure (SBD4), Preference Points Claim Form (SBD6.1), and signed General and Special Conditions of Contract.
• B-BBEE status verification certificate or sworn affidavit (mandatory for Exempt Micro Enterprises and Qualifying Small Enterprises).

Key Contract Terms and Unusual Conditions

Preferential Procurement (80/20 System): Evaluation utilizes an 80-point price and 20-point specific goals model. Full points are allocated to enterprises owned by youth, requiring certified ID proof for claim verification. This system prioritizes historically disadvantaged groups while maintaining competitive pricing.

Anti-Collusion & Cover-Quoting Prohibition: Strict enforcement against multiple quotes submitted by linked entities or individuals. Discovery of cover-quoting triggers immediate disqualification and may result in a ten-year restriction from all public sector contracts.

Delay Penalties: Late delivery incurs financial penalties calculated daily using the current prime interest rate applied to the delayed portion’s value. The purchaser retains the right to substitute goods or terminate the contract if delays persist.

Performance Security: Upon contract award, the successful bidder must furnish a performance guarantee (bank guarantee, irrevocable letter of credit, or certified cheque) within thirty days to safeguard against non-performance.

Dispute Resolution: Disputes follow a structured escalation process: initial mutual consultation (30 days), followed by formal mediation, and ultimately resolution in a South African court of law. Both parties must continue fulfilling contractual obligations throughout the dispute process.