Objectives

The primary objective is to secure a reliable supplier capable of delivering high-quality, SABS-approved plumbing valves to support hospital infrastructure maintenance and medical gas system operations at Grey’s Hospital.

Scope

The procurement covers the supply of fifty (50) cobra head valves, comprising twenty-five (25) anti-clockwise closing units and twenty-five (25) clockwise closing units. The scope encompasses sourcing, quality verification, packaging, and full delivery to the prescribed hospital location. The transaction is structured as a spot purchase with a quotation validity period of ninety (90) days and no extended contract period.

Technical Requirements

• Product Specifications: Cobra head part ¼ turn valves manufactured from rough brass.
• Operational Configuration: Must accommodate both anti-clockwise and clockwise closing mechanisms.
• Quality & Standards: Items must be SABS approved, conform to relevant South African National Standards, and be brand-new and unused.
• Shelf Life: All supplied products must have a minimum remaining validity of six months upon delivery.
• Packaging: Supplied individually per unit, adequately packed to prevent damage during transit.
• Sample Submission: Physical samples are compulsory upon written request. Samples will be tested against the specification; non-compliance results in disqualification. Bidders with prior supply history at the facility may submit proof of previous orders/invoices in lieu of samples.
• Documentation: Mandatory completion of all official quotation forms, SBD 4 (Bidder Disclosure), SBD 6.1 (Preference Points Claim), General Conditions of Contract (GCC), Special Conditions of Contract (SCC), and specification compliance declarations.
• Registration & Compliance: Bidders must be registered on the Central Supplier Database (CSD) with verified tax clearance status. Offers with incomplete or inaccurate documentation will be disqualified.
• Pricing & Delivery: Prices must be firm for the validity period, inclusive of all delivery costs and applicable VAT. Delivery periods must be clearly stated.

Skills Requirements

No specialized technical or professional skills are explicitly mandated. The procurement relies on standard supply chain competencies, including inventory management, logistics coordination, regulatory compliance, and timely fulfillment. Suppliers must demonstrate the operational capacity to source certified brass fittings, manage quality assurance, and execute deliveries within public sector timelines.

Unusual or Complicated Terms & Conditions

• Cobra Head Part ¼ Turn: A quarter-turn operated brass valve widely used in healthcare plumbing and medical gas distribution. "Rough brass" denotes an unfinished, corrosion-resistant brass alloy engineered for heavy-duty institutional use.
• 80/20 Preference Point System: Evaluation awards 80 points for price competitiveness and 20 points for designated socio-economic goals. Full points (20) are allocated to enterprises at least 51% owned by Black people, substantiated by a valid BBBEE verification certificate or sworn affidavit.
• Compulsory Sample Protocol: Following initial administrative and specification screening, the top three scoring bidders will be contacted via email to submit physical samples. Only fully compliant samples advance to final price scoring. Failure to respond or submit non-conforming samples results in immediate disqualification.
• Anti-Cover-Quoting Enforcement: The institution conducts strict verification to detect collusive bidding where multiple entities submit quotes for the same opportunity. Any confirmed cover-quoting triggers immediate disqualification and may be reported to competition authorities.
• Performance Security & Delay Penalties: Successful bidders may be required to provide performance security within thirty days. Late delivery incurs daily penalties calculated at the current prime interest rate. Repeated non-performance may lead to contract termination and a public sector trading restriction of up to ten years.