Tender Summary: RFQ No 1980894

Objectives

The primary objective of this Request for Quotation (RFQ) is to appoint a qualified service provider to supply, deliver, and install three (3) computer Uninterruptible Power Supply (UPS) units at the National Health Laboratory Service (NHLS) Bambisana Laboratory. The initiative aims to safeguard critical laboratory computing infrastructure against power interruptions, voltage fluctuations, and electrical surges, ensuring uninterrupted diagnostic operations.

Scope of Work

• Provision & Delivery: Source, transport, and deliver three (3) computer UPS units to the designated NHLS facility.
• Installation & Commissioning: Physically install, configure, test, and hand over the units, ensuring full operational readiness.
• All-Inclusive Pricing: The quoted price must cover all labour, materials, consumables, accessories, software, supervision, overheads, profit, royalties, taxes, levies, duties, and any other costs necessary for complete execution.
• Delivery Protocol: No goods may be delivered or services commenced until an official NHLS Purchase Order is received.

Technical Requirements

The tender explicitly requests three (3) computer UPS units. While the provided documentation does not specify exact technical parameters (such as VA/kVA capacity, runtime duration, waveform type, battery chemistry, or network management interfaces), bidders are expected to supply industry-standard, SABS-compliant UPS systems designed for IT and laboratory computing environments. Units must provide reliable standby power, surge protection, and clean sine wave output where applicable. Installation must comply with standard electrical safety regulations and NHLS site-specific health and safety protocols. Bidders should assume that functionality evaluation is not applied (marked N/A), placing greater emphasis on administrative compliance, pricing, and preferential procurement goals.

Skills & Competency Requirements

• Technical Expertise: Demonstrated experience in supplying and installing UPS systems within institutional, corporate, or healthcare settings.
• Field Competence: Personnel must be suitably qualified and experienced to safely handle electrical equipment, perform system integration, conduct post-installation load testing, and troubleshoot basic power distribution issues.
• Administrative Capability: Strong proficiency in compiling mandatory compliance documentation, including tax verification, supplier registration, and standard bidding forms.

Key Terms & Compliance Framework

80/20 Preference Point System: This is a standard South African public procurement evaluation model. Eighty percent (80%) of the scoring is allocated to price competitiveness, while twenty percent (20%) is awarded based on specific socio-economic goals, primarily Black Economic Empowerment (B-BBEE) status, enterprise location (townships/rural areas), and Exempted Micro Enterprise (EME) or Qualifying Small Enterprise (QSE) classification.

Tax Compliance Status (TCS) & CSD Registration: Bidders must hold a valid SARS-issued TCS PIN or certificate and be registered on the Central Supplier Database (CSD). These are mandatory compliance gates; failure to provide them results in immediate disqualification.

General Conditions of Contract (GCC): The contract will be governed by the National Treasury’s standard GCC, which outlines payment terms, penalty clauses for delays, dispute resolution, and termination rights.

Validity & Threshold: Quotations must remain valid for 90 days and fall within the R1,000,000 procurement threshold. All prices must be quoted in South African Rand (ZAR), with VAT excluded from unit rates and added separately in the summary.