Supply, Deliver and Install Blinds (Re-advert) – Tender Summary

Objectives

The primary objective of this tender is to procure a contractor for the supply, delivery, and installation of office blinds for windows at Umgeni Hospital. The tender is a re-advertisement, indicating a previous procurement attempt was unsuccessful or cancelled. The overarching goal is to equip the hospital's office spaces with functional, durable, and compliant window coverings through a transparent and competitive bidding process.

Scope of Services

The scope of work is a once-off contract covering the complete lifecycle of the blinds, from supply and delivery to installation at the hospital premises. The key elements of the scope include:

• Supply: Provision of the specified blinds, including all necessary components like rails, tracks, and control mechanisms.
• Delivery: Transporting the goods to the specified location at Umgen Hospital.
• Installation: On-site fitting and setup of the blinds, ensuring they are fully operational.

The tender is subject to a compulsory briefing session scheduled for 25/08/2026 at the hospital's Finance Boardroom. Attendance is mandatory for bidders, and failure to attend will result in disqualification.

Technical Requirements

The blinds must strictly comply with the detailed specification provided in Annexure A of the tender document. The key technical requirements are:

• Type: Vertical 16-panel office blinds.
• Material: Durable material in a blue colour, complete with a rail and track system.
• Control Mechanism: Manual operation via a monocomando beaded chain (for tilting and drawing) or a cord/rigid PVC wand.
• Stacking Option: Vanes must be able to draw to the left (LHS) or right (RHS).
• Quality Standard: Must be SABS approved.

Bidders must confirm that their offered product complies with the specification. Offers that do not meet or exceed the specification will not be considered.

Skills and Compliance Requirements

Bidders must demonstrate full compliance with the procurement framework and provide a complete submission. Key requirements include:

• Mandatory Documentation: Submission of all required forms, including the Bidders Disclosure (SBD4), General and Special Conditions of Contract, and the Preference Points Claim Form (SBD 6.1).
• Registration and Tax Compliance: Must have an updated Central Supplier Database (CSD) registration and provide a valid SARS Tax Clearance Certificate.
• Site Briefing: Attendance at the compulsory briefing session is mandatory.
• Disclosure of Interest: Bidders must disclose any relationship with employees of the KZN Department of Health, as per the Bidders Disclosure form.
• Pricing: Prices must be firm for a validity period of 90 days and include all delivery costs. VAT must be included if the bidder is a VAT vendor.
• Preference Points: The evaluation will use an 80/20 preference point system. 20 points are allocated for the specific goal of promoting enterprises located in the Umgeni Local Municipality. Proof of location, such as a utility bill or lease agreement, is required to claim these points.

Evaluation Process

The quotation will be evaluated in four stages:

1. Stage 1: Administrative, compulsory, and mandatory requirements are checked for completeness.
2. Stage 2: The bidder's capacity to deliver is assessed, including checking for any history of defaulting.
3. Stage 3: Compliance with the technical specification is verified.
4. Stage 4: Price and preference points are scored to determine the winning bid.