Objectives

The primary objective of this quotation is to procure and install durable, compliant signage solutions for the Othobothini Community Health Centre. The aim is to enhance facility wayfinding, improve information dissemination, and support occupational health clinic operations through clearly visible notice and service boards.

Scope

• Supply, deliver, and install one (1) notice board and one (1) service board.
• Installation must be completed at the designated site within the KwaZulu-Natal Provincial Department of Health.
• All delivery, installation, handling, and incidental services are included in the quoted price.
• The contract is once-off with a quotation validity period of ninety (90) days.

Technical Requirements

Notice Board Specifications

• Carpet bulletin board with an anodised aluminium frame (grey colour).
• Dimensions: 1200mm x 2000mm, capable of horizontal or vertical mounting.
• Includes concealed wall mounting hardware (6mm screws and masonry plugs), supplementary brackets for boards exceeding 1500mm, and compatibility with an Easy rail system.
• Features a standard 20mm wide frame, velcro-friendly surface, and two sliding glass panels.

Service Board Specifications

• Dimensions: 1200mm x 2000mm.
• Double-sided curved pylon profile sign system constructed with extruded heavy-duty anodised aluminium side channels and square aluminium posts.
• Requires secure underground concrete footing installation engineered to withstand local wind loads.
• Graphics must utilise weatherproof, high-grade UV-resistant cut vinyl or direct digital printing optimised for high contrast and extreme outdoor exposure.

General Technical & Quality Standards

• All supplied goods must be new, unused, and SABS approved.
• Products must maintain a minimum validity period of six months upon delivery.
• Bidders must explicitly confirm compliance with the attached specification annexure using a YES/NO declaration.

Skills and Contractor Requirements

• Registration & Tax Compliance: Valid Central Suppliers Database (CSD) registration with verified tax clearance status.
• Enterprise Capacity: Submission of a valid BBBEE verification certificate or sworn affidavit. Proof of contractor grading or capability rating (minimum Grade 1B/AB Above) is mandatory.
• Proven Experience: At least one completion certificate or traceable completion letter demonstrating prior successful installation of service boards.
• Financial & Pricing: Ability to submit firm, all-inclusive pricing valid for 90 days. Prices must fully cover VAT (if applicable), transport, installation, and all incidental services.
• Evaluation Framework: Quotations will be assessed using an 80/20 preference point system, allocating 80 points to price competitiveness and 20 points to socio-economic transformation goals (specifically, companies at least 51% owned by Black people).

Clarification of Unusual Terms

• Easy Rail System: A modular track mechanism integrated into the notice board frame, enabling quick adjustment, repositioning, or replacement of display panels without tools.
• Double-Sided Curved Pylon Profile: A structural, freestanding signage design featuring a rounded central post that supports readable graphics on both sides, commonly used for high-visibility outdoor wayfinding.
• 80/20 Preference Point System: A South African public procurement evaluation methodology where the majority of scoring (80%) is determined by competitive pricing, while the remainder (20%) rewards designated socio-economic transformation targets.