Objectives

To secure a qualified service provider capable of sourcing, transporting, and successfully establishing a variety of municipal ornamental plants. The primary goal is to ensure high-quality plant establishment while strictly adhering to municipal procurement regulations, preferential scoring frameworks, and sustainability targets.

Scope

The contract encompasses the end-to-end provision of biennials, bulbs, climbers, and succulents. This includes procurement, transportation, and professional planting according to municipal specifications and a designated pricing schedule. The process requires bidders to upload a fully completed pricing schedule to the municipal portal prior to the deadline. Following the closing date, shortlisted suppliers may be asked to provide samples or brochures within a 72-hour window for verification purposes.

Technical Requirements

• Submit a fully completed pricing schedule electronically via the Informal Tender Portal before the advertised closing date and time.
• Maintain all quoted prices for a minimum validity period of thirty (30) days from the tender issue date.
• Complete all tender documentation and submissions exclusively through the online portal; fax submissions will be automatically rejected.
• Achieve mandatory registration on the Nelson Mandela Bay Supplier Database prior to contract award.
• Comply with the General Conditions of Tender, Conditions of Purchase, and the Preferential Procurement Regulation of 2022.
• Ensure all supplied plants meet the municipality's quality, health, and species specifications outlined in the procurement schedule.

Skills Requirements

While not explicitly itemized, the nature of the work inherently demands specialized horticultural knowledge for appropriate plant selection, propagation, and pre-delivery care. Providers must demonstrate logistical competence for safe handling and timely delivery of live plant stock, alongside practical landscaping expertise for correct planting techniques, soil preparation, and initial establishment care. Familiarity with municipal compliance protocols, digital procurement systems, and preferential procurement reporting is also essential.

Explanation of Key Terms

80/20 System: A South African public procurement scoring model where 80 points are allocated based on competitive pricing and 20 points are reserved for transformative socio-economic objectives, such as participation by historically disadvantaged enterprises, women-owned businesses, and local economic development initiatives.

Informal Tender Portal: The municipality's dedicated electronic platform used to manage, submit, and evaluate low-to-medium value procurement bids, replacing traditional paper-based processes.

Plant Categories: The tender specifies four distinct horticultural groups requiring different cultivation approaches: Biennials (plants that complete their life cycle over two growing seasons), Bulbs (perennial plants that grow from underground storage organs and typically flower seasonally), Climbers (vining species that require structural support or trellising), and Succulents (xerophytic plants adapted to arid conditions with specialized water-retention tissues). Each category dictates specific planting depths, spacing, irrigation regimes, and maintenance protocols.