Objectives

The primary objective is to procure and deliver forty (40) units of anti-microbial theatre mats to the Operating Theatre at Madadeni Hospital. The supply aims to enhance infection control protocols, maintain surgical hygiene standards, and support safe clinical operations through the provision of specialized antimicrobial flooring solutions.

Scope

This is a one-off supply and delivery contract. The successful bidder is responsible for sourcing, manufacturing/packaging, transporting, and delivering the mats directly to the designated hospital theatre. The scope includes fulfilling all delivery obligations, providing samples upon request for quality verification, adhering to strict dimensional and material specifications, and maintaining product validity for a minimum of six months post-delivery. The contract does not include ongoing maintenance or recurring orders.

Technical Requirements

• Dimensions: Advertised as 150x60cm; however, the specification annexure references 100x60cm. Bidders must clarify or conform to the primary advertised dimension.
• Construction: Self-adhesive mat comprising 30 numbered tear-off sheets for progressive replacement.
• Material Composition: Low-density polyethylene with high bond strength and a special antibacterial water-based adhesive.
• Performance Features: Destroys pathogens, non-slip/non-skid surface, blue colouration to indicate progressive use, high temperature resistance, and UV/ageing resistance.
• Electrostatic & Thickness Specs: Electrostatic charge of 80–120 inches upon floor installation; top cover sheet 0.040mm, disposable sheets 0.045mm each (x30), bottom sheet 0.140mm, total mat thickness 1.53mm.
• Quality Standards: Products must be new and unused. Expired or second-hand items are strictly prohibited.

Supplier Capacity & Compliance Requirements

• Legal & Regulatory Registration: Valid CIPC registration, active Central Suppliers Database (CSD) verification, SARS tax clearance certificate, and a valid SAHPRA licence (required for health-regulated antimicrobial products).
• Administrative Documentation: Completed official quotation forms, SBD 4 (Bidder Disclosure of Interest), SBD 6.1 (Preference Points Claim Form), and proof of past performance (at least one official order with signed delivery note or invoice from a public or private institution).
• Delivery & Warranty Capacity: Ability to meet stipulated delivery timelines, provide a 12-month warranty post-delivery (or 18 months post-shipment), and absorb all transportation and insurance costs until handover.

Key Terms & Clarifications

80/20 Preference Point System: Evaluation allocates 80 points to price and 20 points to specific socio-economic goals. Full points are awarded to companies that are at least 100% owned by Black Africans. Proof of ownership (CIPC certificate and director IDs) must be submitted to claim these points.

SAHPRA Licence: Refers to the South African Health Products Regulatory Authority licence, mandatory for suppliers offering medical or hygiene-related antimicrobial products to ensure regulatory compliance.

SBD Forms: Standard Bidding Documents mandated by National Treasury. SBD 4 discloses conflicts of interest or state employment ties, while SBD 6.1 claims preferential procurement points.

Prime Interest Rate Penalty: A financial penalty applied to delayed deliveries, calculated daily at the current prime interest rate until actual delivery is completed.

All quotations must remain firm for 90 days, include VAT where applicable, and cover full delivery costs. Late submissions or incomplete documentation will result in immediate disqualification.