Objectives

The primary objective of this tender is to secure a reliable supplier capable of delivering sterile, specification-compliant medical equipment to support diagnostic and therapeutic procedures at Madadeni Regional Hospital. The procurement aims to ensure uninterrupted clinical operations in Ward 1A while adhering to provincial health department procurement policies, value-for-money principles, and socio-economic transformation goals.

Scope

• Procurement Item: Bone Marrow Aspiration Needles
• Quantity: 60 units
• Delivery Destination: Ward 1A, Madadeni Regional Hospital
• Contract Duration: Once-off supply and delivery
• Quotation Validity: 90 days from the closing date
• Pricing Structure: Firm, all-inclusive delivered price covering transport, handling, and VAT (if applicable)
• Product Condition: New, unused, and possessing a minimum shelf-life validity of six months upon delivery

Technical Requirements

Bidders must strictly conform to the following engineering and clinical specifications. Non-compliant quotations will be deemed non-responsive and disqualified:

• Dimensions: 11G gauge × 100mm length
• Handle Configuration: Ergonomic T-shape design to enhance operator grip, stability, and procedural precision
• Internal Assembly: Removable trocar paired with a tip stylet equipped with a secure locking mechanism to prevent tissue occlusion and ensure safe withdrawal
• Cannula Functionality: Hollow-bore construction optimized for both liquid bone marrow aspiration and Trephine biopsy sampling
• Quality Assurance: Must meet established medical device standards; the procuring facility reserves the right to request physical samples for verification when stipulated

Skills Requirements

As this is a goods-supply procurement, formal professional licensing is not mandated. However, bidders must demonstrate operational and administrative competencies including:

• Established supply chain and logistics capability for timely medical device distribution
• Active registration on the Central Supplier Database (CSD) with verified tax clearance status
• Valid Companies and Intellectual Property Commission (CIPC) registration documentation
• Ability to compile and submit mandatory compliance forms (SBD 4, SBD 6.1, Official Price Page) using unaltered official templates
• Financial and logistical capacity to fulfill a 60-unit once-off order within agreed delivery timelines

Explanation of Unusual or Complicated Terms

• Trephine Biopsy: A specialized medical technique that uses a hollow needle to extract a solid core sample of bone marrow or soft tissue. Unlike fluid aspiration, it preserves tissue architecture for histopathological examination, requiring precise needle calibration and minimal trauma.
• Removable Trocar with Locking Stylet: A dual-component safety system. The trocar serves as a sharp introducer to penetrate tissue, while the stylet maintains patency during insertion. The locking mechanism ensures controlled, predictable removal, reducing the risk of accidental tissue tearing or cross-contamination.
• 80/20 Preference Point System: A government procurement scoring model where 80 points are awarded for competitive pricing and 20 points for specific socio-economic goals. In this tender, the full 20 points are allocated to promote South African-owned enterprises, verified through CIPC ownership certificates and director identification documents.
• SUPHRA Certification Reference: Mentioned in compliance tracking tables, this refers to regulatory approval from the South African health authority overseeing medical devices. Suppliers may need to demonstrate that their needles meet national safety, sterilization, and performance standards before final award.