Objectives

The primary objective of this tender is to procure and deliver ten (10) units of Doyen retractors to Madadeni Hospital’s Theatre department. The procurement seeks to secure compliant, high-quality surgical instruments through a transparent, once-off quotation process that aligns with public sector supply chain management regulations and preferential procurement policies.

Scope

The scope encompasses the complete supply, packaging, transportation, and delivery of the specified surgical retractors to the designated hospital facility. All delivery-related costs must be factored into the quoted price. The contract is once-off with a validity period of ninety (90) days. Suppliers must guarantee that all items are new, unused, and carry a minimum shelf-life of six months upon delivery. Evaluation follows a four-stage process: administrative compliance, delivery capacity, specification compliance, and price/preference points. Late submissions will be rejected, and the procuring entity reserves the right to accept or decline any quotation.

Technical Requirements

• Material: Medical-grade stainless steel
• Handle Design: Hollow grip featuring a traditional bottom pull hook
• Overall Length: 250 mm (approximately 9.75 inches)
• Blade/Jaw Dimensions: 53 mm width × 80 mm depth
• Profile: Narrow, deep, saddle-style concave/convex curved design
• Type: Reusable surgical instrument
• Standards Compliance: Must conform to relevant South African national standards and health regulatory requirements
• Documentation: Valid Central Supplier Database (CSD) registration, tax compliance verification, BBBEE status proof, MAAA supplier number, and a valid SAHPRA licence
• Samples: One unit must be provided upon written request for physical inspection against specifications
• Packaging: Must withstand transit conditions, preventing damage, deterioration, or exposure risks during handling and storage

Skills Requirements

No specialised labour or clinical skills are mandated. However, bidders must demonstrate operational, logistical, and administrative competence to execute the contract successfully. This includes proven experience in supplying medical or surgical equipment, verified capacity to meet strict delivery timelines, and familiarity with public sector compliance frameworks. Suppliers must possess the administrative capability to complete mandatory returnable forms on official templates without retyping, accurately calculate pricing and preference points, and maintain financial and regulatory standing throughout the contract period.

Explanation of Unusual or Complicated Terms

• 80/20 Preference Point System: An evaluation methodology where 80 points are awarded for competitive pricing and 20 points for specific transformation goals (in this case, companies that are 100% owned by Black Africans).
• SAHPRA Licence: Authorisation from the South African Health Products Regulatory Authority, confirming the supplier’s legal compliance to manufacture, import, or distribute regulated medical devices.
• MAAA Number: A unique provincial health supplier identification code used for supply chain tracking, verification, and procurement record-keeping.
• SBD 4 & SBD 6.1: Standard Bidding Documents. SBD 4 requires disclosure of any personal or business relationships with state employees to prevent conflicts of interest. SBD 6.1 is the claim form for allocating preference points based on specific socio-economic goals.
• Performance Security: A financial guarantee (typically a bank guarantee or certified cheque) that may be required post-award to ensure contractual performance and compensate the purchaser in case of default.