Objectives

The primary objective is to secure a reliable supplier for a one-off procurement of disposable hypodermic syringes (2 ml and 10 ml capacities) to support clinical operations, fluid administration, and vaccination services at Madadeni Hospital.

Scope

• Quantity: 100,000 units of 2 ml syringes and 250,000 units of 10 ml syringes.
• Delivery Destination: Madadeni Hospital, KwaZulu-Natal Province.
• Contract Duration: One-off supply with a 90-day quotation validity period.
• Logistics: All-inclusive delivered pricing. The supplier assumes full responsibility for packaging, transportation, insurance, and risk until goods are delivered, unloaded, and formally accepted at the hospital.

Technical Requirements

All products must strictly adhere to the following clinical and manufacturing specifications:

• Design & Construction: 3-piece disposable syringes with concentric or Luer slip tips compatible with standard 18G to 26G needles.
• Barrel: Transparent medical-grade polypropylene featuring a thumb rest. High-clarity gradual graduations (0.1 ml to 2 ml; 0.5 ml to 10 ml) marked in bold, black, indelible ink.
• Plunger/Gasket: Latex-free synthetic rubber with double-sealing technology to ensure smooth glide and prevent leakage.
• Sterilisation & Packaging: Ethylene oxide (EO) sterilised, single-use, individually sterile peel-packed.
• Quality Standards: Must comply with applicable SANS/SABS standards. Goods must be brand new, unused, and possess a minimum remaining shelf life of six months upon delivery.
• Sample Provision: Physical samples must be made available for scrutiny upon written request. Non-compliance results in automatic disqualification.

Skills and Qualification Requirements

• Regulatory Licensing: Valid SAHPRA licence is mandatory for all medical device suppliers.
• Supplier Registration: Active Central Supplier Database (CSD) registration with verified tax compliance status.
• Proven Capacity: Submission of at least one official purchase order accompanied by a signed delivery note or invoice demonstrating prior supply of similar surgical/medical goods to a public or private healthcare facility.
• Enterprise Development: Valid Broad-Based Black Economic Empowerment (B-BBEE) certificate or sworn affidavit.
• Administrative Documentation: Fully completed and signed returnable forms including SBD 4 (Disclosure of Interest), SBD 6.1 (Preference Points Claim), GCC, SCC, and Official Price Page.

Notable Terms and Conditions

80/20 Preference Point System: Evaluation uses an 80-point price weighting and 20-point weighting for specific socio-economic goals. Full preference points are granted exclusively to enterprises that are at least 100% owned by Black Africans.

Delay Penalties: Late delivery triggers a financial penalty calculated daily using the prevailing prime interest rate applied to the delayed portion of the contract value.

Anti-Collusion & Cover-Quoting: Strict prohibition against bid-rigging or submitting multiple quotations under different company names for the same opportunity. Violation leads to immediate disqualification and potential exclusion from public sector procurement for up to ten years.

Performance Security: The successful bidder may be required to provide performance security (e.g., irrevocable bank guarantee or certified cheque) within thirty days of contract award to guarantee fulfilment.