Objectives

The primary objective of this tender is to procure and deliver high-quality, clinically compliant medical drainage equipment to support surgical operations at Madadeni Hospital. The procurement aims to ensure uninterrupted theatre functionality by securing a reliable supplier who can provide standardized, safe, and regulatory-approved percutaneous drainage sets within a defined timeframe.

Scope

This is a once-off supply contract requiring the delivery of twenty (20) units of 14-inch percutaneous drainage sets. The successful bidder is responsible for transporting all items directly to the hospital's theatre department. The scope includes packaging, delivery, and provision of all necessary documentation to prove product validity, regulatory compliance, and conformity with clinical specifications. Delivery costs must be fully incorporated into the quoted price.

Technical Requirements

• All items must strictly comply with the attached specification form, comprising: a 14–18 CT introducer needle, PTFT-coated stainless steel guide wires, tapered plastic fascial dilators, a locking mechanism, Luer lock lumbar and extension lines, suture wings or catheter cuffs, and stopcocks with caps.
• Supplied goods must be brand new, unused, and carry a minimum remaining shelf life of six months upon delivery.
• A physical sample must be made available upon written request for verification against the stated specifications.
• Pricing must remain firm for ninety (90) days and include all applicable taxes (VAT) and transportation charges.
• Products must conform to relevant South African National Standards (SANS/SABS) where applicable.
• Bidders must declare whether the article conforms to SANS/SBS specifications and confirm that prices are firm.

Skills and Bidder Requirements

• Mandatory registration on the Central Supplier Database (CSD) with verified tax compliance status via the South African Revenue Service (SARS).
• Submission of a valid SAHPRA licence to demonstrate legal authorization to distribute medical devices in South Africa.
• Provision of a BBBEE status verification certificate or a sworn affidavit for qualifying enterprises.
• Demonstration of operational capacity through submission of at least one verifiable order and delivery note for similar medical supplies delivered to public or private facilities.
• Completion of all mandatory compliance and disclosure forms, including the Bidders Disclosure (SBD4), Official Price Page, and Preference Points Claim Form (SBD 6.1).
• Ability to navigate a four-stage evaluation process covering administrative compliance, delivery capacity, specification adherence, and price/preference scoring.

Key Terms and Definitions

SAHPRA Licence: A mandatory regulatory permit issued by the South African Health Products Regulatory Authority. It certifies that all medical devices and pharmaceuticals supplied to public health facilities meet stringent national standards for safety, quality, and efficacy.

80/20 Preference Point System: A standard South African public procurement evaluation model applied to contracts valued below R50 million. Eighty percent of the total evaluation score is allocated to competitive pricing, while twenty percent is reserved for socio-economic transformation goals, specifically granting full points to enterprises owned at least 100% by Black Africans.

Prime Interest Rate Penalty: A contractual clause stipulating that delayed deliveries will incur financial deductions calculated daily based on the prevailing prime interest rate until the goods are successfully delivered and accepted.