Objectives

The primary objective is to procure and deliver high-quality surgical scrub suits to the Theatre department at Madadeni Hospital. The procurement aims to ensure a reliable supply of essential clinical attire while complying with public sector procurement regulations, emphasizing cost-effectiveness, administrative compliance, and socio-economic transformation.

Scope

This is a once-off supply and delivery contract covering 2,000 scrub suit units distributed across four size categories: 500 Medium, 500 Large, 500 XXLarge, and 500 XXXLarge. All goods must be delivered directly to the Theatre facility at Madadeni Hospital. The quotation validity period is 90 days, and pricing must be firm, all-inclusive, and cover all transportation costs to the designated site.

Technical Requirements

• Product Specifications: Scrub suits must be constructed from non-woven bond material, feature a disposable full-body design, and possess fluid-repellent properties.
• Quality Standards: Items must be brand new, unused, and free from manufacturing defects. Expired or second-hand products are strictly prohibited. Supplied goods must retain a minimum shelf life of six months upon delivery.
• Compliance & Verification: Bidders must complete and sign the attached specification form confirming adherence to all requirements. Product samples may be requested in writing for quality assessment, with testing costs borne by the bidder.
• Pricing & Delivery: Quotes must reflect firm, all-inclusive prices covering VAT (if applicable) and logistics. Late submissions will be automatically rejected.

Skills Requirements

While this is a goods supply tender, bidders must demonstrate operational capacity and regulatory compliance through the following:

• Demonstrated Experience: Submission of at least one prior order and corresponding delivery note proving successful supply of similar goods to a private or public healthcare facility.
• Administrative & Regulatory Compliance: Valid Central Supplier Database (CSD) registration, SARS tax clearance status, updated CIPC business registration documents, and a BBBEE status level verification certificate or sworn affidavit.
• Industry-Specific Documentation: Provision of a valid SAHPRA licence and MAAA supplier number as mandated by the procuring entity.
• Socio-Economic Eligibility: To claim preference points, bidders must provide a CIPC-issued ownership certificate and director ID copies proving 100% Black African ownership.

Notable Terms & Clarifications

• 80/20 Preference Point System: A standard South African public procurement model allocating 80 points for competitive pricing and 20 points for specific socio-economic goals (primarily black ownership). This applies to contracts valued under R50 million.
• SAHPRA Licence: Typically associated with medical devices and pharmaceuticals, its inclusion ensures that medical-grade textiles meet national health safety, quality, and regulatory standards.
• MAAA Number: A provincial supplier identification identifier used within the KwaZulu-Natal Department of Health’s supply chain management system for vendor tracking and procurement administration.
• General & Special Conditions of Contract (GCC/SCC): Standard government procurement frameworks outlining obligations such as a 12-month warranty period, performance security requirements, penalty clauses for delayed delivery (calculated at prime interest rate), and formal dispute resolution procedures.