Objectives

To procure and deliver a single batch of durable, compliant security uniform footwear to the security department at Madadeni Hospital, ensuring adherence to public sector procurement regulations, quality standards, and socio-economic procurement goals.

Scope

A one-off supply and delivery of 23 pairs of security shoes across eight specific sizes (sizes 4 through 11, with predefined quantities per size). The supplier is responsible for transporting all goods to the hospital’s designated location, with all freight, handling, and delivery costs fully incorporated into the quoted price. The quotation remains valid for 90 days, and the contract is strictly once-off with no automatic renewal.

Technical Requirements

• Footwear must be black, below-ankle style with rubber soles and a shiny leather finish.
• Must include shoelaces and conform to the specified "Parabellum" designation, which refers to a recognized safety/security footwear standard or model configuration referenced in the tender specifications.
• All supplied items must be brand new, unused, and possess a minimum remaining shelf life of six months from the date of delivery. Second-hand, refurbished, or expired stock is strictly prohibited.
• Bidders must confirm compliance with relevant South African National Standards (SANS/SABS) where applicable.
• Pricing must be firm, inclusive of VAT (if the bidder is a registered VAT vendor), and cover all delivery expenses. Late submissions will be automatically rejected.
• Samples may be requested in writing during the evaluation phase. Failure to provide samples when formally requested results in immediate disqualification.

Skills & Supplier Capacity Requirements

• Valid Companies and Intellectual Property Commission (CIPC) business registration and active Central Suppliers Database (CSD) verification.
• Up-to-date tax clearance status, verifiable through the South African Revenue Service (SARS).
• BBBEE compliance documentation or a sworn affidavit.
• Proven logistical and supply chain capacity to fulfill the order within the agreed timeframe, substantiated by a manufacturer or distributor confirmation letter guaranteeing supply at or below the quoted price.
• Ability to promptly produce and submit product samples upon written request, maintaining consistent quality matching approved specimens.
• Familiarity with public sector procurement compliance, including accurate completion of mandatory returnable documents (SBD forms, preference claim forms, and conflict-of-interest disclosures).

Notable Terms & Conditions

The evaluation utilizes an 80/20 preferential procurement model: 80 points are allocated for price competitiveness, and 20 points are reserved for specific socio-economic goals, with full points awarded to enterprises owned by Black African women. The tender strictly prohibits cover-quoting (multiple entities bidding on the same item); violations trigger immediate disqualification and may be reported as procurement fraud. A performance security may be required within 30 days of contract award. Delays in delivery incur daily penalties calculated at the current prime interest rate, and the purchaser reserves the right to terminate the contract for non-compliance, default, or corrupt practices. All contract execution and correspondence must be conducted in English under South African law.