Objectives

The primary objective is to procure a reliable supplier for the one-off provision of essential sterilization monitoring products to support infection prevention and control protocols at Madadeni Hospital.

Scope

The tender covers the supply and delivery of the following quantities to Madadeni Hospital:

• 20,000 units of Steam Indicator Type 4
• 2,000 units of Bowie Dick Test Packs

The contract is a one-off supply with a quotation validity period of 90 days. All supplied goods must be new, unused, and valid for a minimum of six months upon delivery. Delivery costs must be included in the quoted price, and prices must remain firm throughout the contract period.

Technical Requirements

Bidders must provide products that strictly adhere to the following specifications:

• Steam Indicator Type 4: Must comply with ISO 11140-1 standards. Designed for both gravity and vacuum-assisted autoclave cycles (typically 121°C for 8–15 minutes or 134°C for 3–3.5 minutes). Features reactive ink that changes colour when target parameters are met. Supplied as single-use laminated or paper strips with a centre perforation. Inks must be non-toxic and heavy-metal-free.
• Bowie Dick Test Pack: Disposable single-use pack for daily pre-vacuum steam sterilizer testing. Contains multiple layers of towels/sheets, includes a Class 2 chemical indicator sheet with a printed reference pattern, and is wrapped in non-woven material or cotton.
• All goods must conform to relevant quality standards, be packaged to prevent damage during transit, and be fully insured until delivery. Late deliveries incur penalties calculated at the current prime interest rate per day.

Skills Requirements

No specialized technical skills are explicitly mandated. However, the evaluation process requires demonstrable operational, administrative, and compliance capabilities, including:

• Proven capacity to deliver similar medical supplies, evidenced by at least one official order accompanied by a signed delivery note or invoice.
• Full administrative compliance, including valid CIPC registration, a MAAA number, a valid SAHPRA licence, and either a BBBEE certificate or sworn affidavit.
• Tax compliance verification via the Central Supplier Database (CSD) and SARS.
• Ability to submit physical samples upon written request within a stipulated timeframe.

Unusual or Complicated Terms

Steam Indicator Type 4: A Class 4 multi-parameter chemical indicator used in healthcare sterilization. It monitors multiple critical process variables (time, temperature, and steam exposure) simultaneously to confirm that an autoclave cycle has successfully penetrated and sterilized items.

Bowie Dick Test Pack: A standardized daily leak test pack specifically designed for pre-vacuum steam sterilizers. It verifies the removal of air pockets and ensures adequate steam penetration before clinical instrument cycles begin, preventing sterilization failures.

SAHPRA Licence: A regulatory permit issued by the South African Health Products Regulatory Authority, mandatory for suppliers distributing health-related medical devices and consumables in South Africa.

MAAA Number: A supplier identification number used within the public healthcare sector for procurement tracking and vendor management.

80/20 Preference Point System: A procurement scoring model where 80 points are allocated based on competitive pricing and 20 points are awarded for socio-economic goals, specifically granting full points to enterprises that are 100% owned by Black Africans.