Objectives

To procure and supply clinically safe, high-quality sticky sponge pads for immediate use in the theatre department, ensuring reliable fixation of maxillofacial equipment while minimising patient discomfort and procedural complications.

Scope

The contract entails a once-off supply and delivery of fifty (50) units of sticky sponge pads to the theatre facility at Madadeni Hospital. Delivery must be completed within the timeframe stipulated upon contract award. The quotation remains valid for ninety days, and the procurement follows a structured four-stage evaluation process culminating in an 80/20 preferential scoring model.

Technical Requirements

• Purpose: Secure maxillofacial tubes to the patient's face to prevent trauma during procedures.
• Adhesive Properties: Firm one-sided sticky backing designed for secure attachment without excessive residue.
• Dimensions: 20 mm thickness, 30 mm width, and 10 m length per unit.
• Material Composition: Closed-cell foam seal tape manufactured from environmentally sustainable materials, specifically CR foam and neoprene; must be entirely toxic-free and suitable for clinical environments.
• Quality Standards: Supplied items must strictly comply with the stated specifications. Expired, damaged, or second-hand products are prohibited. Physical samples may be requested for verification against technical parameters.

Skills & Capability Requirements

No specialised technical or professional skills are mandated. Instead, the tender evaluates supplier capacity and administrative compliance through the following mandatory criteria:

• Proven Delivery Capacity: Submission of at least one past order and corresponding delivery note demonstrating experience supplying similar goods to public or private healthcare facilities.
• Business Registration: Valid CIPC registration documents confirming legal operational status.
• Transformation Compliance: BBBEE status verification certificate or sworn affidavit, with full preference points awarded to enterprises that are at least 100% owned by Black Africans.
• Regulatory & Tax Compliance: Active registration on the Central Suppliers Database (CSD) with verified tax clearance via SARS, plus a valid licence from the South African Health Products Regulatory Authority (SAHPRA).

Key Terms & Unusual Conditions

• 80/20 Preferential Procurement System: Evaluation points are split between price competitiveness (80 points) and socio-economic transformation goals (20 points). Full points for the specific goal are granted exclusively to businesses with 100% Black African ownership, requiring documentary proof such as CIPC ownership certificates and director IDs.
• SAHPRA Licensing Requirement: Bidders must hold a valid SAHPRA licence, which certifies that all medical consumables meet national regulatory standards for safety, efficacy, and quality control before clinical deployment.
• Delay Penalties & Contract Termination: Late deliveries incur daily financial deductions calculated at the prevailing prime interest rate. Repeated or prolonged delays allow the purchaser to terminate the contract, procure substitute goods at the supplier's expense, and potentially impose a restriction penalty banning the supplier from the public sector for up to ten years.
• Performance Security: Upon contract award, the successful bidder may be required to furnish a bank guarantee or irrevocable letter of credit within thirty days to mitigate non-performance risk.