Tender Summary: Supply and Deliver Housekeeper Uniforms

Objectives

The primary objective is to supply and deliver high-quality housekeeper uniforms and safety footwear to Rietvlei Hospital within the KwaZulu-Natal Department of Health. The procurement aims to provide durable, specification-compliant workwear while adhering to public finance management regulations and supporting transformation goals through preferential procurement for women-owned businesses.

Scope

The scope covers a one-off supply and delivery of various uniform systems and accessories. The estimated value does not exceed R 50,000,000. Key items include:

• Unisex Jackets: Multiple sizes ranging from Medium to 4XL.
• Two-Piece Overalls: Sizes 36 to 42.
• Safety Boots: Various sizes ranging from 5 to 11.
• Female Trousers: Sizes 32 to 50, requiring mixed color allocations.
• Top Shirts: Sizes 32 to 50, requiring mixed color allocations.

Delivery must be made to the security gate at Rietvlei Hospital. Quotes are valid for 90 days.

Technical Requirements

Bidders must strictly adhere to the following specifications. Any deviation results in disqualification:

• General Quality: High quality standard; items must be supplied as individual units.
• Certification: All items must comply with relevant South African National Standards (SANS) or South African Bureau of Standards (SABS) approvals. Proof must be provided.
• Poly-Cotton Jackets: 80% polyester/20% cotton composition; weight 250–300 g/m²; Navy blue color; concealed brass zip; three front pockets including belly patches; embroidery on back pockets; triple stitching on arms, sides, and padding; metal zip fasteners.
• Overall Pants: Flat front; reinforced crotch with triple stitching; metal buttons; half elastic back; side slant pockets and back patch pocket; triple stitching on inner and outer legs.
• Safety Boots: Polyvinyl Chloride (PVC) upper and outsole; fabric lining; EVA insole; flat heel; black color.
• Knitted Jackets: 90% polyester/10% elastane; regular fit; long sleeve; standard collar; zipper fly with pocket zipper; Navy blue; medium stretch.
• Color Specifications: Female trousers and top shirts require specific color distributions per size, mandating both Navy Blue and Light Blue variants for allocated quantities.

Skills and Compliance Requirements

Bidders must demonstrate administrative compliance and financial capability. Required documentation includes:

• Registration: Updated CIPC registration documents and Central Supplier Database (CSD) number.
• Tax Compliance: Valid SARS Certificate of Good Standing.
• Forms: Completed Standard Bidding Documents (SBD 4, SBD 4a, SBD 6.1), General Conditions of Contract (GCC), and Special Conditions of Contract (SCC).
• Disclosure: Full disclosure of any relationships with state employees or directors as per SBD 4.
• Preference Points: To claim the 20-point preference for women-owned companies, bidders must submit a certified copy of the ID document proving ownership criteria.
• Evaluation Stages: Bids must pass three stages: Administrative Compliance, Specification Compliance, and Price/Preference evaluation using an 80/20 point system.

Glossary of Terms

• SABS/SANS Approval: Certification that products meet mandatory South African quality and safety standards set by the national standards body.
• SBD Forms: Standardised government forms used to declare bidder eligibility, tax status, and conflicts of interest.
• CSD: Central Supplier Database, the national repository for supplier information required for government transactions.
• Preference Points System: A scoring mechanism where 20% of evaluation points are awarded to promote historically disadvantaged groups, specifically women-owned enterprises in this tender.