Tender Summary: Supply, Delivery and Off-Loading of Gun Plus Plastic Sheeting

Objectives

The primary objective is to appoint a reliable service provider for the continuous supply, delivery, and off-loading of specified plastic sheeting to support municipal operations. The procurement aims to secure cost-effective, high-quality materials while ensuring strict adherence to delivery timelines and national preferential procurement policies.

Scope of Work

The successful bidder will supply Gun Plus plastic sheeting upon receipt of official purchase orders issued by the municipality throughout the contract period. The agreement runs from the date of appointment until 30 June 2027. The municipality retains the right to adjust order quantities based on operational demand. All deliveries must be transported to the designated municipal storage facility, with the supplier responsible for providing all labour, equipment, and insurance required for safe off-loading at the delivery site. Costs for packaging, transport, and off-loading must be fully incorporated into the quoted unit price.

Technical Requirements

• Product Specifications: Gun Plus (Gunplast) Low Density Polyethylene waterproofing sheeting. Colour: Black. Thickness: 250 microns. Width: 6 metres. Length: 30 metres. Must comply with SABS/SANS 952 Type B standards.
• Delivery Protocol: Orders must be fulfilled within ten working days or an mutually agreed alternative timeframe. Deliveries are strictly limited to Mondays through Thursdays between 07:45–13:00 and 13:30–15:00. Out-of-window or late deliveries will be rejected.
• Documentation & Packaging: Every delivery must be accompanied by an official order reference, delivery note, and tax invoice. Packaging must be robust and secure, with all packing costs included in the bid price.
• Quality & Performance Monitoring: The municipality reserves the right to inspect and test delivered goods. Key performance indicators require 100% compliance with technical specifications and 100% on-time delivery. Repeated failures trigger contractual penalties and potential termination under municipal supply chain management regulations.
• Unusual Terms Explained: The 80/20 Preference Points System evaluates bids using 80 points for price competitiveness and 20 points for socio-economic transformation goals (50% allocated to Broad-Based Black Economic Empowerment status, 50% to local business presence). This ensures procurement supports economic inclusion while maintaining fiscal efficiency.

Skills and Compliance Requirements

• Legal & Administrative Registration: Bidders must be registered on the Central Supplier Database, hold a valid Tax Compliance Status PIN issued by the revenue authority, and provide proof of municipal account clearance or legally accepted alternatives (e.g., lease agreements or sworn affidavits).
• Documentation Standards: All submissions must utilise original, unaltered municipal forms completed in black ink. Electronic signatures, retyped documents, and missing pages result in automatic disqualification.
• Logistical & Operational Capacity: Bidders must demonstrate proven capability to manage frequent, time-sensitive deliveries and coordinate off-loading operations without municipal assistance. Joint ventures must operate as a single legal entity, submitting formal agreements and consolidated compliance documentation.
• Procurement & Governance Compliance: Bidders must complete anti-collusion declarations, disclose past supply chain management practices, and adhere to strict subcontracting rules. Subcontracting is prohibited without prior written municipal consent, with full liability retained by the principal contractor.
• Contractual Validity & Evaluation: Quotations must remain valid for ninety days post-closing. The municipality reserves the right to negotiate budget limits, reject any bid, or award partial contracts without obligation to accept the lowest price or highest-scoring bidder.