Tender Summary: Supply, Delivery and Offloading of Electrical Tools

Objective

The Greater Kokstad Municipality invites proposals from reputable service providers for the supply, delivery, and offloading of a specific set of electrical tools. The primary objective is to procure durable, high-quality equipment for the municipality's electrical maintenance operations, with a focus on safety and functionality for work on electrical infrastructure, including 11kV wood poles.

Scope of Work

The scope is specifically defined as the supply, delivery, and offloading of the following items:

• 12 x 34-Piece Electrician's Backpack Tool Kit with Hard Protective Base: Each kit must include a comprehensive set of tools, such as insulated screwdrivers, pliers, cable cutters, wire strippers, a hammer, hacksaw, Allen key set, tape measure, and a headlight. The backpack must have extra strong straps, a solid base, PVC industrial reflective marking for night use, and full-size zips.
• Climbing Shoes for 11kV Wood Poles: These are specialized equipment for climbing wooden utility poles. The required specifications include a heat-treated steel shank with an aluminium frame, a length of 300mm, replaceable leather straps, a maximum user weight of 136kg, and quick-release steel buckles.

The successful bidder will be responsible for the complete process, from sourcing the specified tools to delivering and physically offloading them at the municipality's designated location.

Technical Requirements

• Product Specifications: Bidders must adhere strictly to the detailed technical specifications provided for each item, including the specific components of the tool kit and the material, size, and weight requirements for the climbing shoes.
• Delivery Timeline: The bidder must confirm the ability to deliver the goods within 14 days from the date of the order. Failure to deliver within this period without prior written approval may result in the cancellation of the order.
• Pricing: Prices quoted must be firm, inclusive of VAT, and valid for at least 30 days from the date of the offer. All delivery costs must be included in the bid price.

Skills and Compliance Requirements

Bidders must be reputable service providers and must submit a complete set of mandatory documents to be considered. These include:

• Tax Compliance: Proof of tax compliance via a SARS Tax Pin or a Central Supplier Database (CSD) report.
• Municipal Clearance: Proof that the bidding company and its directors do not owe municipal rates, taxes, or service charges for a period longer than 90 days.
• Completed Bidding Documents: All required Municipal Bidding Documents (MBDs) must be fully completed and signed. This includes the Invitation to Bid (MBD 1), Declaration of Interest (MBD 4), Preference Points Claim Form (MBD 6.1), Declaration of Past Supply Chain Management Practices (MBD 8), and the Certificate of Independent Bid Determination (MBD 9).
• Pricing per Line Item: Bidders must provide a price for each line item on the scope of works schedule, or on a separate quotation on company letterhead.
• Preference Points: The tender uses an 80/20 preference point system. 80 points are allocated for price, and 20 points for specific goals related to business ownership (e.g., Black-owned, women-owned, youth-owned, disabled-owned) and the promotion of businesses located within the Greater Kokstad Municipality. Bidders must submit the required documentation to claim these points.

Bidders must not be persons in the service of the state, listed on the National Treasury's list of tender defaulters, or have a history of poor contract performance. False declarations can lead to disqualification, contract cancellation, and criminal charges.