Objectives

The primary objective of this tender is to procure and deliver PAM (Keeper) software licenses to the relevant public entity or department. The procurement seeks to acquire compliant, fully licensed software while adhering to national preferential procurement frameworks and ensuring strict fiscal and regulatory compliance.

Scope

The successful bidder will be responsible for the complete supply and delivery of the specified software licenses, execution of the prescribed government contract forms (DPW04.1 GS or DPW04.2 GS), and fulfillment of all administrative and compliance obligations outlined in the bidding documentation. The scope includes:

• Submission of bids using official forms (PA32) or via approved online channels.
• Registration and maintenance of mandatory records on the Central Supplier Database (CSD).
• Provision of accurate, all-inclusive pricing covering VAT, PAYE, income tax, UIF, and SDL.
• Compliance with the Preferential Procurement Policy Framework Act 2000, General Conditions of Contract, and applicable tax legislation.
• Adherence to strict pricing precedence rules, where the official PA32 form amount overrides any conflicting pricing schedules.

Technical Requirements

The provided documentation does not detail specific technical parameters such as exact license quantities, software versions, system architecture compatibility, deployment methodologies, or post-delivery support SLAs. Suppliers are expected to deliver functional, commercially licensed PAM (Keeper) software that meets standard industry specifications. Any additional technical specifications, integration requirements, or performance benchmarks would typically be contained in supplementary tender annexures not included in this excerpt.

Skills Requirements

No specialized technical or operational competencies are explicitly mandated in the available text. However, bidders must possess administrative and compliance capabilities, including:

• Proficiency in registering and maintaining profiles on the Central Supplier Database (CSD).
• Ability to obtain and verify Tax Compliance Status (TCS) through SARS e-Filer systems or printed certificates.
• Financial acumen to prepare accurate, tax-inclusive pricing schedules that align with official bid forms.
• Legal authority to sign binding contracts, supported by appropriate proof of authorization (e.g., board resolutions).
• For foreign suppliers, the capability to meet residency, branch, or permanent establishment criteria under South African procurement regulations.

Key Terms & Clarifications

• CSD (Central Supplier Database): A mandatory national registry where suppliers submit business registration, directorship/membership details, identity numbers, and tax compliance status to qualify for government procurement.
• TCS PIN / Tax Compliance Status: A verification reference issued by the South African Revenue Service (SARS) confirming that a taxpayer meets all statutory fiscal obligations. E-filer registration may be required.
• DPW04.1 GS / DPW04.2 GS: Standard Department of Public Works contract templates used for formalizing goods and service agreements.
• Preferential Procurement Policy Framework Act 2000: South African legislation that awards evaluation points to promote economic participation by historically disadvantaged individuals and groups.
• Bid/Tender Equivalence: The document explicitly states that “bid” and “bidder” carry the same legal meaning as “tender” and “tenderer” throughout all related documentation.
• Pricing Precedence Clause: In the event of discrepancies between pricing schedules and the official PA32 form, the PA32 figure is deemed final and binding, with no allowance for subsequent negotiation or correction.