Objectives

The primary objective of this tender is to procure general hardware supplies for the Saldanha Bay Municipality through a transparent, compliant, and cost-effective quotation process. The municipality aims to secure competitive pricing while advancing socio-economic transformation by integrating preferential procurement policies that prioritize Black Economic Empowerment (B-BBEE) status and local business participation.

Scope

The tender covers the supply and delivery of general hardware items. The pricing schedule specifies Chevron Tape (Red & White, 75mm x 500m) with a required quantity of 30 units. All quoted prices must be inclusive of delivery costs. Successful suppliers are obligated to deliver the goods to the designated Municipality Stores within 14 days of receiving an official order. The quotation must remain valid for a minimum period of 90 days from the closing date.

Technical Requirements

• Submission Format: Quotations must be printed on official business letterheads, clearly marked with the RFQ number, and submitted as sealed documents before the closing deadline. Late submissions will be automatically rejected.
• Pricing Structure: Pricing must be provided per item or according to a bill of quantities. Delivery charges must be explicitly included in the unit or total price. Calculation errors will be corrected using the quoted unit rates.
• Regulatory Compliance: Suppliers must maintain an active Central Supplier Database (CSD) registration and submit three compulsory municipal bidding documents: MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim Form), and MBD 9 (Certificate of Independent Bid Determination).
• Documentation & Proof: Bidders claiming preference points must attach original or certified B-BBEE certificates/affidavits and verified locality proof (recent municipal accounts, valid lease agreements, or detailed property owner affidavits).
• Financial & Operational Conditions: Successful contractors must issue fully compliant VAT invoices meeting statutory requirements to avoid payment delays. Standard municipal waste management protocols apply to any site-related handling, requiring proper containment, registered disposal, and submission of disposal certificates prior to payment.
• Evaluation Method: Awards will be determined using a total amount evaluation basis under an 80/20 preference point system, combining price competitiveness with specific socio-economic goals.

Skills Requirements

This tender does not demand specialized engineering or technical expertise. It requires standard commercial and logistical competencies, including:

• Efficient inventory sourcing and quality assurance for general hardware items.
• Logistics coordination to guarantee delivery within the stipulated 14-day window.
• Administrative proficiency to accurately complete municipal procurement forms, calculate unit-based pricing, and compile required compliance documentation.
• Familiarity with South African supply chain management regulations, tax invoicing standards, and preferential procurement frameworks.

Explanation of Unusual or Complicated Terms

• 80/20 Preference Point System: A scoring methodology where 80 points are allocated based on price competitiveness and 20 points are reserved for specific socio-economic goals (10 points for B-BBEE status level and 10 points for business locality within the municipality, district, or province).
• Strict Locality Verification: Requires rigorous, standardized proof of physical business operations, such as municipal accounts not older than three months, legally binding lease agreements, or comprehensive sworn affidavits from property owners. Postal addresses cannot be used to claim locality points.
• Certificate of Independent Bid Determination (MBD 9): A mandatory legal declaration confirming that the bid was prepared independently without collusion, price-fixing, or bid-rigging with competitors, in compliance with national competition and anti-corruption legislation.
• Boilerplate Waste Management Clause: Though typically associated with construction projects, this standard municipal condition mandates that all contractors properly contain, store, and dispose of waste at registered facilities, submitting disposal certificates before any payment certificates are processed.