Objectives

The primary objective is to procure promotional materials to support the Expanded Public Works Programme (EPWP) under the Department of Public Works and Infrastructure. The procurement aims to enhance programme visibility, facilitate community engagement, and ensure administrative outreach while complying with national preferential procurement legislation.

Scope

The contract encompasses the supply and delivery of promotional material, with detailed specifications referenced in an attached document. Delivery must be executed at a designated location in Pretoria. The quotation validity period is 84 days from the closing date. The successful supplier will be required to execute a formal written contract prior to service commencement.

Technical Requirements

• Bids must be submitted using official government forms, completed legibly in non-erasable ink, with no use of correction fluid.
• Mandatory registration on the National Treasury’s Central Supplier Database (CSD) with verified banking details.
• Proof of Tax Compliance Status (TCS) or PIN from the South African Revenue Service (SARS) must be provided.
• Submission of prescribed disclosure forms, including bidder declarations, preference point claim forms, and proof of designated group ownership where applicable.
• Location-based preference points require verifiable documentation confirming Gauteng Province operation or service delivery area.
• All submissions must meet the specified deadline; late, incomplete, or improperly sealed bids will be disqualified.
• Suppliers must adhere to the General Conditions of Contract and the Preferential Procurement Policy Framework Act.

Skills Requirements

While not explicitly itemized, the tender implicitly requires suppliers to possess logistical capacity for timely delivery to Pretoria, administrative competence in compiling B-BBEE documentation, tax compliance records, and CSD verification, and experience in navigating South African public procurement frameworks. Proficiency in managing government contract execution and maintaining regulatory compliance throughout the validity period is essential.

Key Terms & Conditions

EPWP: Expanded Public Works Programme, a government initiative focused on job creation and community development through labour-intensive projects.

80/20 Points Scoring System: Allocates 80 points based on price competitiveness and 20 points toward specific socio-economic goals, including black ownership, women-owned enterprises, youth participation, persons with disabilities, and Gauteng-based operations.

CSD & TCS: Mandatory verification mechanisms ensuring supplier legitimacy, financial transparency, and fiscal compliance with national treasury and revenue authority standards.

Preference Documentation: Claims for designated groups may be substantiated via sworn affidavits or accredited certificates, depending on the specific demographic or geographic criterion claimed.