Objectives

The primary objective is to procure and deliver ten (10) Zoom Business software licenses for a fixed period of twenty-four (24) months to enable secure virtual communication, remote collaboration, and efficient meeting management across designated senior offices within the Department of Public Works and Infrastructure.

Scope

The procurement encompasses the supply, activation, and delivery of licenses for the Ministry, Deputy Minister, Director-Generals, and ICT department. The tender operates under a formal South African government quotation process, requiring strict adherence to responsiveness criteria, prescribed submission formats, and a defined validity period. Evaluation utilizes an 80/20 points scoring system, heavily weighting price while mandating compliance with national socio-economic procurement targets.

Technical Requirements

• Licence Tier: Zoom Business (mandatory upgrade from Pro)
• Term & Volume: 24-month subscription for 10 units
• Communication Features: Automated meeting transcripts, local recording storage, and seamless integration with landline or mobile telephony
• Branding: Custom corporate logo embedded within the user portal
• Webinar & Event Capacity: Support for large-scale webinars and events accommodating up to 1,000 participants
• Interactive Tools: Real-time polls, quizzes, and automated Q&A summary generation
• Extended Functionality: All Zoom Pro capabilities, plus an in-meeting administrative dashboard, LTI integrations, and standard meeting support for up to 300 participants
• Administration: Advanced backend tools for centralized user provisioning, role-based access control, and multi-event orchestration

Skills Requirements

No specialized technical deployment or engineering skills are required, as the contract is strictly limited to software licensing and delivery. However, bidders must possess strong administrative and regulatory compliance capabilities to navigate South African public procurement frameworks. This includes accurate completion of standardized government forms, maintaining current tax clearance status, verifying supplier registration on national databases, and preparing auditable documentation for preferential procurement claims.

Explanation of Unusual or Complicated Terms

• CSD (Central Supplier Database): A mandatory National Treasury registry where all entities must register and maintain active status to qualify for South African government contracts.
• B-BBEE (Broad-Based Black Economic Empowerment): A statutory policy framework designed to increase economic participation of historically disadvantaged groups; compliance is verified via SANAS-accredited certificates or sworn affidavits.
• 80/20 Points Scoring System: A procurement evaluation model allocating 80% of total points to competitive pricing and 20% to specific socio-economic transformation goals.
• Specific Goals / Preference Points: Mandatory point allocations for enterprises meeting ownership thresholds: at least 51% owned by black people, women, youth, or persons with permanent disabilities. Eligibility is proven via sworn affidavits or official government registrations.
• LTI Integrations: Refers to Learning Tools Interoperability standards, enabling Zoom to securely authenticate users and exchange metadata with external enterprise, learning management, or directory platforms.
• PA Forms: Standardized South African government procurement documentation (e.g., PA-03 for bid invitations, PA-11 for bidder disclosures, PA-15 for signing authority resolutions, PA-16 for preference claims, and PA-32 for compulsory briefing attendance).