Objectives

The primary objective is to secure a reliable supplier for diesel fuel to ensure uninterrupted power generation at St Margarets Community Health Centre via its standby generator system. The procurement aims to deliver value for money, maintain operational continuity, and align with provincial health supply chain management policies and national transformation frameworks.

Scope

The contract covers the supply of diesel fuel, with an estimated quantity of 1100 to 1500 litres, for delivery to St Margarets CHC in Umzimkhulu, KwaZulu-Natal. The scope encompasses all logistics, including transportation, handling, and final delivery to the prescribed site. Pricing must remain firm for a 90-day validity period from the closing date. The institution reserves the right to negotiate prices deemed non-market related and maintains full discretion to accept or reject any quotation.

Technical Requirements

• Fuel must be suitable for standby generator use and comply with applicable South African National Standards (SANS/SABS).
• All supplied diesel must retain a minimum validity period of six months upon delivery; expired or second-hand products are strictly prohibited.
• Bidders must provide a physical sample upon written request. Failure to produce a sample when called results in automatic disqualification.
• All delivery, insurance, and incidental costs must be fully embedded in the quoted unit price.
• Successful suppliers must furnish performance security within thirty days of contract award.
• Tax compliance must be verified via the Central Supplier Database (CSD) using a valid SARS PIN.
• Mandatory documentation includes updated CIPC registration, B-BBEE status certificate or sworn affidavit, and MAAA number.
• A warranty period applies: twelve months from delivery acceptance or eighteen months from shipment, whichever concludes earlier.

Skills Requirements

No specialized technical qualifications or professional certifications are mandated. Standard commercial capabilities for fuel sourcing, inventory management, and logistics coordination are sufficient. Suppliers must demonstrate proficiency in completing mandatory government returnable forms, managing sample submission protocols, and navigating multi-stage administrative evaluations.

Explanation of Unusual or Complicated Terms

• 80/20 Preference Point System: Evaluation allocates 80 points to price competitiveness and 20 points to specific socio-economic goals. Full points are granted to enterprises manufacturing or producing within KwaZulu-Natal, and to companies that are 100% owned by Black African women.
• Sample-Based Objective Criteria: Following initial scoring, the top three bidders will be contacted to submit physical samples. Only compliant samples qualify for award. If all fail, the next highest scorers are invited, or the entire process may restart.
• Prime Interest Rate Penalty Clause: Delayed deliveries incur daily financial penalties calculated at the prevailing prime interest rate until actual delivery is completed.
• Five-Stage Peremptory Evaluation: Quotations undergo sequential screening across administrative compliance, delivery capacity, specification adherence, price/preference scoring, and sample verification. Failure at any stage results in immediate disqualification without progression to subsequent stages.