Supply Health Records (Amended)

Stm 124_25-26 Amended

See details below or the tender documentation

Tender Closed on: 2026-02-27 11:00

KwaZulu-Natal - Health

Printing Supplies and Stationery, Printing, Reproduction and Distribution Services, Supply and Delivery

KwaZulu-Natal

Kwazulu Natal - Health

Kwazulu Natal - Health Tenders

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Supply Health Records
Facility: St Margarets Hospital

Tender Summary

Objectives

The primary objective of this tender is to supply health records, specifically patient health record folders, to the KwaZulu-Natal Department of Health. The aim is to procure quality, compliant health record folders that meet specified standards and specifications to support healthcare documentation and record-keeping processes.

Scope

The scope includes the supply of various types of patient health record folders, such as adult female, adult male, and child health records, in accordance with detailed specifications. The procurement covers the production, packaging, and delivery of these folders to designated health facilities within KwaZulu-Natal, including the provision of samples and artwork files as required. The contract encompasses the supply of specified quantities, quality standards, and compliance with departmental requirements across different district offices and hospitals.

Technical Requirements

  • Supply of patient health record folders with specified dimensions (275x210mm) and features such as pockets (165x215mm), binding, and cover materials.
  • Use of specified materials: White Bond 70gsm (or 80gsm), Sinavendar Board 230gsm covers, and specific printing and finishing processes (e.g., litho printing, matt varnish, die-cut pockets).
  • Folders must contain the correct number of pages (e.g., 81 pages for female, 64 pages for male), packaged in boxes of 85 per box.
  • Provision of artwork files in PDF format and samples for approval.
  • Compliance with detailed specifications for print quality, packaging, and durability.
  • Adherence to the specifications for child patient health records, including size, materials, and printing details.

Skills Requirements

  • Manufacturing expertise in producing durable, compliant health record folders with specified materials and finishes.
  • Design and artwork preparation skills to provide accurate PDF files and samples.
  • Quality control capabilities to ensure folders meet the detailed specifications and standards.
  • Logistical and delivery skills to ensure timely and secure distribution to multiple health facilities.
  • Understanding of procurement procedures, compliance documentation, and adherence to departmental specifications and regulations.
This summary is AI generated. Download the tender documents for all the information.

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