Tender Summary

Objectives

The primary objective of this procurement is to secure a reliable supplier for the one-off provision of replacement batteries to support critical hospital operations at Umphumulo Hospital. The tender aims to ensure uninterrupted functionality of designated medical/technical equipment while complying with the KwaZulu-Natal Department of Health’s supply chain management policies, value-for-money principles, and national preferential procurement frameworks.

Scope

The contract encompasses the supply and delivery of thirty (30) packs, with each pack containing five (5) batteries intended for HGT/HOT machines. Delivery must be completed directly to Umphumulo Hospital in KwaZulu-Natal. The agreement is structured as a single, once-off transaction. Pricing must be firm, inclusive of all delivery costs, and valid for ninety (90) days. Evaluation will follow a three-stage process: administrative compliance, specification adherence, and a combined assessment of price and socio-economic preference points.

Technical Requirements

• Product Specification: Lithium batteries specifically designed for HGT/HOT machines, featuring extra-long battery power and extended shelf life optimized for standby applications.
• Condition & Validity: Items must be strictly new, unused, and represent the most recent or current manufacturing models. Second-hand, refurbished, or expired products are prohibited. All supplied batteries must retain a minimum validity period of six months upon delivery.
• Quality & Standards: Goods must meet applicable South African National Standards (SANS/SABS) where relevant. The supplier warrants against defects in design, materials, or workmanship for twelve months post-delivery or eighteen months from shipment, whichever occurs first.
• Packaging & Delivery: Batteries must be supplied in boxed packaging, adequately protected to prevent damage, deterioration, or exposure risks during transit and storage. All transportation and handling costs must be factored into the quoted price.
• Compliance Documentation: Bidders must submit valid CIPC registration documents, B-BBEE status verification certificates or sworn affidavits, Central Supplier Database (CSD) compliance reports, and formal proof of product specification compliance.

Skills Requirements

This is a pure supply-of-goods contract. No specialized technical skills, installation services, commissioning, training, or ongoing maintenance capabilities are required from the bidder. The supplier’s obligations are strictly limited to delivering compliant, new batteries to the designated hospital facility within the agreed timeframe.

Key Terms & Clarifications

• HGT/HOT Machines: Refers to specific hospital equipment requiring high-capacity lithium batteries. The tender does not involve servicing or repairing the machines themselves, only their power sources.
• 80/20 Preference Point System: An evaluation model where 80 points are allocated to competitive pricing and 20 points to specific socio-economic goals. Full preference points are awarded to enterprises with at least 51% Black ownership, supported by CIPC ownership certificates and B-BBEE documentation.
• Performance Security: The successful bidder must provide a bank guarantee, irrevocable letter of credit, or certified cheque within thirty days of contract award to secure履约 obligations.
• Delay Penalties: Late deliveries incur financial deductions calculated at the current prime interest rate per calendar day until actual delivery is completed.
• Cover-Quoting Prohibition: Submitting multiple quotations through affiliated or interconnected companies for the same bid constitutes cover-quoting. This is classified as corrupt practice and results in immediate disqualification, potential contract termination, and possible exclusion from public sector procurement for up to ten years.
• Tax Compliance: Suppliers must maintain active tax clearance status. Failure to validate tax compliance via SARS or the CSD portal renders the quotation non-responsive.