Objectives

The primary objective of this tender is to procure a professional fire safety assessment service for the Inanda Community Health Centre (CHC) and to obtain an official Fire Compliance Certificate. The goal is to ensure the facility meets all statutory fire safety regulations, thereby safeguarding patients, staff, and visitors while maintaining operational compliance with provincial health department standards.

Scope

The scope of work requires the successful bidder to conduct a comprehensive on-site fire safety inspection at the Inanda CHC, evaluate existing fire protection systems and infrastructure against national standards, and compile all necessary documentation to issue a valid Fire Compliance Certificate. Participation in a compulsory site briefing is mandatory. The service provider must also handle all administrative submissions, preference point claims, and contractual reporting. The quotation validity period is 90 days, and the contract period is not explicitly defined in the advertisement.

Technical Requirements

• Complete and submit all prescribed quotation forms, including SBD 4 (Bidder Disclosure), SBD 6.1 (Preference Points Claim Form), and the Official Price Page.
• Mandatory attendance at the compulsory site meeting scheduled for 28 October 2026 at 10:30 at the Inanda CHC Main Gate.
• Submission of valid CIPC registration documents, Central Supplier Database (CSD) compliance report, B-BBEE status verification certificate or sworn affidavit, and an SACCRA certificate.
• Explicit written confirmation that the proposed service complies with the attached specification document.
• Pricing must be firm, inclusive of VAT (where applicable), and cover all documentation and delivery costs. Late or incomplete submissions will be rejected.
• Top-scoring bidders may be required to submit representative samples (e.g., draft compliance reports or certificate layouts) for format and quality verification.

Skills Requirements

• Proven professional competence in fire safety engineering, hazard assessment, and regulatory compliance auditing.
• In-depth knowledge of South African fire legislation, SANS standards, and safety protocols specific to healthcare facilities.
• Ability to conduct thorough physical inspections, identify non-compliances, and recommend actionable corrective measures.
• Proficiency in preparing, verifying, and issuing legally recognized compliance certificates.
• Strong administrative, reporting, and documentation management skills to fulfill procurement, preference point, and contractual obligations.

Explanation of Unusual or Complicated Terms

Fire Compliance Certificate: An official, legally recognized document issued by a certified fire safety practitioner confirming that a building’s fire protection systems, escape routes, and structural features meet national regulatory standards. It is typically required for the operational licensing of public buildings.

SACCRA Certificate: Refers to professional registration or accreditation required for fire safety practitioners, ensuring they are licensed by the relevant industry council to perform assessments and issue compliance documentation.

80/20 Preference Point System: A government procurement scoring mechanism where 80 points are awarded based on competitive pricing and 20 points are allocated for socio-economic transformation goals, specifically prioritizing enterprises with at least 51% Black South African ownership.

Sample Submission Requirement: While uncommon for service-based tenders, this clause requires shortlisted bidders to provide a representative example of their deliverable (such as a sample compliance report or certificate format) for evaluation. This ensures consistency, accuracy, and alignment with institutional standards before final contract award.