Objectives

The primary objective of this tender is to procure a qualified contractor to supply and professionally install electrical materials and components for maintenance and renovation works at Newcastle Regional Hospital. The procurement ensures safe, compliant, and efficient electrical infrastructure upgrades while aligning with provincial health department standards and preferential procurement policies aimed at supporting local enterprises.

Scope of Work

The successful bidder will deliver and install electrical items as specified in the Bill of Quantities and technical annexures. The scope encompasses:

• Supply and installation of light fittings, plug sockets, distribution boards, circuit breakers, isolator switches, and earth leakage units.
• Provision and termination of armoured and suflex cables, extension boxes, and multi-way light switches.
• Installation of weatherproof flood lights and Scotch cast joints.
• Furnishing of all labour, transport, plant, tools, and equipment necessary to complete the works.
• Execution of all tasks within a single calendar month from the official instruction to proceed, ensuring minimal disruption to ongoing hospital operations.

Technical Requirements

All works and materials must strictly comply with national and provincial regulatory frameworks:

• Adherence to SABS/SANS specifications, National Building Regulations, SABS 0142 (Wiring of Premises), and the Occupational Health and Safety Act.
• All materials must be brand new, unused, and have a minimum validity period of six months upon delivery.
• Submission of a detailed Safety Plan prior to mobilisation, covering risk assessments, PPE requirements, and site-specific hazard controls.
• Issuance of a valid Certificate of Compliance (COC) for all completed electrical installations.
• Compliance with the Department of Health’s R158 Preambles governing construction and maintenance standards.
• A minimum twelve-month warranty on all workmanship and supplied materials from the date of formal acceptance.
• Full contractor responsibility for material storage, site security, waste removal, and restoration of the working area to a clean condition.

Skills and Qualification Requirements

Bidders must demonstrate regulatory compliance and proven operational capacity:

• Registration with the Construction Industry Development Board (CIDB) at Grade EB level.
• Active verification on the Central Suppliers Database (CSD) with confirmed tax compliance status via SARS.
• Proof of past performance: submission of at least one previous order and a stamped completion certificate for similar electrical supply and installation services.
• Demonstrated access to appropriate plant, tools, and a competent, experienced workforce capable of executing the scope within the stipulated timeframe.
• Valid Broad-Based Black Economic Empowerment (B-BBEE) certificate or sworn affidavit (mandatory for contract award, though not evaluated for scoring).
• Signing of a Contractors Declaration Form with the hospital’s Health and Safety Manager before commencing any work.

Key Terms and Clarifications

This tender incorporates specific procurement and contractual terms requiring explicit understanding:

• CIDB Grade EB: A statutory classification indicating the contractor’s registered financial and technical capacity to undertake electrical installation projects up to a defined monetary threshold.
• Certificate of Compliance (COC): A legally required certification confirming that electrical installations meet safety regulations and are safe for public or institutional use.
• R158 Preambles: Standardised technical specifications issued by the Department of Health that dictate quality, methodology, and compliance standards for all construction and maintenance contracts within provincial health facilities.
• 80/20 Preference Point System: An evaluation methodology where 80 points are awarded based on competitive pricing and 20 points are allocated for specific socio-economic goals, specifically favouring enterprises operating within the procurement district.
• Compulsory Site Meeting: Mandatory attendance at a designated briefing session; absence will result in automatic disqualification from the evaluation process.