Tender Summary: Supply & Install Projector New Board Room

Objectives

The primary objective is to procure and install a complete multimedia presentation setup for the new board room at GJ Crookes Hospital. The project aims to deliver a reliable, high-quality visual display solution for corporate presentations, training sessions, and meetings through a ceiling-mounted projector, integrated cabling, and a dedicated pull-down screen.

Scope of Work

• Supply and install one standard multimedia projector.
• Design and mount a projector support structure on the roof platform using an aluminium frame (minimum 75mm x 3mm thickness) secured exclusively with stainless steel screws, bolts, and nuts.
• Install approximately 25 metres of power cabling from the distribution board to the projector location, including a compliant plug point with PVC conduit and a circuit breaker matching the existing brand.
• Run approximately 15 metres of HDMI cabling from the projector to the conference table, utilising wall trunking where routing passes along walls.
• Supply and install a premium pull-down projector screen (4:3 aspect ratio, approx. 295cm width x 221cm height).
• Issue a Certificate of Compliance (C.O.C) for the newly installed electrical power point.
• Complete all deliveries and installation within four weeks of order placement.

Technical Requirements

• Projector Core Specs: LED lamp technology, minimum 3000 lumens brightness, projection distance range of 1.5m to 8m+, manual and auto zoom/focus functionality, Full HD (1080p) resolution support, and a contrast ratio of at least 2500:1.
• Audio & Connectivity: Must support MP3, WMA, and AAC audio formats. Required ports include power input, VGA, HDMI, composite video, audio, USB, and a D-sub 15-pin monitor-out.
• Standard Accessories: Minimum 1.5m VGA and HDMI cables, protective carrying case, remote control with built-in pointer and batteries, and a power cable.
• Warranty: One-year onsite warranty with a next-business-day service response commitment.
• Product Condition: All supplied goods must be brand new, unused, and have a minimum validity period of six months upon delivery. Second-hand or expired products are strictly prohibited.
• Pricing Structure: Quotations must be firm, fully inclusive of VAT, labour, materials, scaffolding, delivery, and all incidental costs.

Skills & Qualification Requirements

• Minimum Construction Industry Development Board (CIDB) contractor grading of 1EP or higher.
• Valid Electrician Artisan qualification documentation attached to the submission.
• Documented proof of successfully completed similar electrical and audiovisual installation projects.
• Active registration on the Central Suppliers Database (CSD) with a verified tax clearance status.
• Completion and submission of all mandatory compliance forms, including the Bidder Disclosure (SBD4) and Preference Points Claim Form (SBD6.1).
• For preferential scoring, bidders must submit a B-BBEE Status Certificate or sworn affidavit demonstrating at least 51% black ownership.

Key Terms & Unusual Requirements

• Certificate of Compliance (C.O.C): A statutory document issued by a registered electrician certifying that new electrical installations meet national safety codes and regulatory standards.
• SITA Vendor Mandate: The procuring department requires that all electronic equipment be sourced exclusively through State Information Technology Agency (SITA) accredited vendors to ensure pricing alignment and contractual compliance.
• 80/20 Preference Point System: An evaluation model allocating 80 points to competitive pricing and 20 points to socio-economic transformation goals (specifically 51% black ownership).
• Firm Pricing & Anti-Cover Quoting: Quotes must remain binding for 90 days. Submitting multiple quotations or engaging in cover-quoting will result in immediate disqualification.