Objectives

The primary objective of this tender is to appoint a qualified service provider to supply, maintain, and replace thatch tile umbrellas across beaches within the Mossel Bay Municipal Area. The contract period runs from the date of appointment until 30 June 2027, aiming to ensure reliable beach infrastructure upkeep through responsive delivery, routine maintenance, and structured replacement protocols.

Scope of Work

The successful bidder will manage the full lifecycle of thatch tile umbrellas, including:

• Supply and installation of complete new units comprising structural poles, roof frames, thatch tile coverings, and concrete footings.
• Removal of existing structures where required.
• Maintenance tasks: removing, reinstating, or replacing "Dekriet" thatch tiles, top caps, galvanized frames, and CCA-treated cylindrical pine poles.
• Concrete footing provision, repair, or replacement.
• Full removal, relocation, or complete replacement of umbrella units as directed.
• Delivery of all goods and services to designated beaches within ten working days of an official order.

Performance will be evaluated against strict key performance indicators targeting 100% compliance with specifications and timely delivery.

Technical Requirements

• Regulatory Compliance: Bidders must adhere to the General Conditions of Contract (GCC) and Special Conditions of Contract (SCC). All operations must comply with the Occupational Health and Safety Act, 1993, requiring site-specific method statements, hazard identification and risk assessment (HIRA) documentation, and a comprehensive health and safety file.
• Product Standards: All supplied materials must exactly match the specifications outlined in the tender. Quality assurance mandates 100% adherence to municipal standards.
• Contractual Terms: Quotations must remain valid for ninety days post-closing. Payment is processed within thirty days of invoice submission. The municipality reserves the right to adjust order quantities based on budget availability and may negotiate scope adjustments if initial bids exceed allocated funds.
• Subcontracting: The entire contract cannot be subcontracted. Partial subcontracting requires prior written approval, with the main contractor retaining full liability for subcontractor acts and defaults.

Skills and Qualification Requirements

• Professional Registration: Mandatory Construction Industry Development Board (CIDB) grading of 1 GB.
• Financial & Administrative Compliance: Active registration on the Central Supplier Database (CSD), a valid Tax Compliance Status PIN from the South African Revenue Service (SARS), and proof of Broad-Based Black Economic Empowerment (B-BBEE) status level. Municipal rates and taxes must be settled or backed by a formal repayment arrangement.
• Health & Safety Competency: Demonstrated capacity to implement occupational health and safety protocols, including providing appropriate personal protective equipment (PPE), conducting staff inductions, maintaining incident registers, and appointing qualified first-aiders where required. Contractors must submit signed mandatory agreements under Section 37(2) of the OHSA.
• Operational Capacity: Proven ability to execute structural installations, handle treated timber and metal components safely, manage concrete works, and meet tight ten-day delivery windows. Joint ventures must operate as a single legal entity for preference point allocation.

Explanation of Unusual or Complicated Terms

• CIDB Grading 1 GB: A South African construction industry classification denoting a contractor’s financial and operational capacity. Grade 1 indicates entry-level capacity, while "GB" specifies general building works.
• "Dekriet" Thatch Tiles: Traditional roofing material made from dried coastal grasses or reeds. Requires careful handling during removal and replacement to preserve structural integrity and aesthetic value.
• CCA-Treated Pine Pole: Timber chemically impregnated with copper, chromium, and arsenic to resist decay, insects, and moisture. Requires strict handling and disposal protocols due to its chemical composition.
• Section 37(2) Mandatory Agreement: A statutory requirement under South Africa’s Occupational Health and Safety Act where contractors formally accept legal responsibility for ensuring their employees comply with workplace safety regulations, thereby limiting joint liability between the client and contractor in the event of incidents.