Tender Summary

Objectives

The primary objective of this tender is to procure and deliver essential surgical and gynecological instruments to Ceza/Thulasizwe Hospital. The acquisition aims to support routine clinical procedures, specifically wound closure management and cervical tissue excision, ensuring the hospital maintains adequate stock of compliant, high-quality medical devices.

Scope

This is a once-off supply contract requiring the delivery of three categories of medical goods directly to Ceza Hospital:

• Medical Surgical Stapler Remover: 5 units
• Colposcopy/LLETZ Balls: 20 boxes (10 units per box)
• Colposcopy/LLETZ Loops: 20 boxes (10 units per box)

All prices must be firm, all-inclusive, and valid for ninety (90) days. Delivery costs must be incorporated into the quoted price. The contract does not involve maintenance, installation, or after-sales service obligations.

Technical Requirements

Bidders must supply products that strictly adhere to the following specifications and quality standards:

• Stapler Remover: Constructed from medical-grade stainless steel (304/316L) or ABS plastic. Must feature a scissor-style or pliers design with a lever-squeeze mechanism. Must be reusable/autoclavable and compatible with Ethylene Oxide or gamma irradiation sterilization.
• Colposcopy/LLETZ Balls: Sterile and disposable. Must have a 5mm ball tip, a 2.3–2.4mm connector shaft (compatible with standard electrosurgical pencils), and a shaft length of 13.5–15.5cm. Core material must be high-grade stainless steel with high-dielectric plastic insulation.
• Colposcopy/LLETZ Loops: Sterile and disposable. Loop dimensions must be 15x15mm, fabricated from 0.20mm tungsten wire (preferred over stainless steel for superior heat resistance). Shaft diameter must be standardized at 2.3–2.4mm with a length of 11–13.5cm. Shaft must feature heat-resistant insulation.
• General Compliance: All items must meet SABS/SANS quality standards, be brand new and unused, carry a minimum shelf life of six months upon delivery, and comply with South African regulatory requirements. Bidders must provide documentary proof of at least one prior successful delivery to a public or private health facility.

Skills Requirements

No specialized technical skills, installation expertise, or training services are required. This is a straightforward supply-of-goods contract. Standard logistics coordination, inventory handling, and administrative compliance capabilities are sufficient to fulfill the requirements.

Notable Terms & Conditions

• LLETZ Procedure Equipment: LLETZ stands for Large Loop Excision of the Transformation Zone, a standard gynecological procedure used to remove abnormal cervical tissue. The specified loops and balls are specialized electrosurgical instruments designed for this procedure, requiring precise dimensional tolerances and thermal resistance.
• Preferential Procurement System: Evaluation follows an 80/20 point system (80 points for price, 20 points for specific goals). Twenty points are exclusively allocated to enterprises at least 51% owned by Black Women. Valid BBBEE certificates or sworn affidavits must be submitted to claim these points.
• Mandatory Evaluation Stages: Quotations undergo four peremptory stages: administrative compliance, capacity verification, specification adherence, and price/preference scoring. Failure at any stage results in immediate disqualification.
• Regulatory & Financial Compliance: Suppliers must be registered on the Central Supplier Database (CSD) with verified tax clearance. Expired, second-hand, or non-compliant products will be rejected. Late submissions will not be considered.