Tender Summary: Supply of Activated Charcoal with Silver

Objectives

The primary objective is to secure a reliable supplier for essential medical wound care dressings to support clinical operations at RK Khan Hospital under the KwaZulu-Natal Department of Health. The procurement aims to obtain compliant, high-quality products at competitive pricing while adhering to provincial preferential procurement policies.

Scope

The contract covers a single delivery of 40 boxes of activated charcoal with silver dressings to RK Khan Hospital. The agreement is structured as a one-off supply with a quotation validity period of 90 days. All delivery costs to the designated hospital facility must be included in the quoted price. The purchaser retains the right to evaluate offers based on specification compliance, pricing, administrative correctness, and preference point allocations.

Technical Requirements

• Product Specifications: Activated charcoal dressing that is non-adherent, features heat-sealed edges, incorporates a nylon sleeve, and measures 10.5 x 19 units.
• Quality & Certification: Goods must meet applicable South African National Standards (SANS/SABS) and carry recognized regulatory approvals such as FDA or CE marks.
• Condition & Shelf Life: All supplied items must be brand new, unused, and possess a minimum remaining shelf life of six months upon delivery. Expired or second-hand products will be rejected.
• Inspection & Sampling: The purchaser may request physical samples for verification against specifications. Suppliers must bear all testing costs if products fail to meet standards.
• Warranty: A twelve-month warranty applies from the date of delivery acceptance, covering defects arising from design, materials, or workmanship under normal clinical use.

Skills and Compliance Requirements

• Registration & Tax Clearance: Bidders must be actively registered on the Central Suppliers Database (CSD) and provide a valid SARS PIN to verify tax compliance status prior to contract award.
• B-BBEE Documentation: Submission of a sworn affidavit or certificate bearing the SANAS logo to verify Broad-Based Black Economic Empowerment status.
• Conflict of Interest Declaration: Completion of the mandatory Bidder’s Disclosure form detailing any relationships with state employees or related enterprises to prevent collusion.
• Pricing & Administrative Compliance: Offers must declare firm, fixed prices inclusive of VAT (where applicable). Late submissions, incomplete documentation, or cover-quoting will result in disqualification.
• Performance & Delivery Capability: Suppliers must demonstrate the logistical capacity to deliver within agreed timeframes and fulfill all General Conditions of Contract obligations, including warranty support and incident reporting.

Explanation of Unusual or Complicated Terms

• 80/20 Preferential Procurement System: A scoring framework where 80 points are awarded based on the lowest acceptable price, and 20 points are allocated for specific socio-economic goals. Full points are granted to companies at least 51% owned by Black people, aligning with national transformation targets.
• SBD 4 (Bidder’s Disclosure): A statutory declaration requiring bidders to disclose any personal, familial, or business connections with officials employed by the KwaZulu-Natal Department of Health. Undisclosed relationships trigger automatic disqualification for false declaration.
• CSD & SARS PIN Validation: Mandatory national treasury requirements ensuring suppliers are legally registered and tax-compliant. Verification occurs electronically through the Central Suppliers Database before any contract can be awarded.
• Prime Interest Rate Penalty Clause: A contractual provision allowing the purchaser to deduct daily financial penalties from the contract value if delivery is delayed. The penalty is calculated using the prevailing prime lending rate until actual fulfillment occurs.
• Performance Security & Restriction Penalties: Standard government contract terms requiring successful bidders to potentially furnish performance guarantees. Severe breaches, corruption, or fraudulent practices may result in contract termination and a prohibition from doing business with the public sector for up to ten years.