Objectives

The primary objective of this tender is to procure a one-off supply of 1,000 bankers assistants (rubber thimbles) for use at RK Khan Hospital under the KwaZulu-Natal Department of Health. The procurement aims to secure a reliable, cost-effective vendor who can deliver compliant products promptly while adhering to South African public supply chain management legislation and preferential procurement policies.

Scope

The scope encompasses the sourcing, packaging, and physical delivery of 1,000 units of rubber thimbles to the designated tender box at the hospital's main entrance gate. This is a single-delivery, once-off contract with a quotation validity period of 90 days. The supplier bears all risks and costs associated with transportation, packaging, and handover. The contract does not include installation, commissioning, training, or post-delivery maintenance services.

Technical Requirements

• Product Specifications: Items must be manufactured from latex rubber, available in various colours, packaged in sets of 10 units per packet, and sized at 0.
• Compliance & Standards: Bidders must confirm whether the article conforms to relevant SANS/SABS specifications. Products must be new, unused, and possess a minimum shelf life of six months upon delivery.
• Documentation: Submission requires a valid BBBEE certificate and a sworn affidavit or certificate bearing the SANAS logo to verify product compliance. All official quotation forms must be completed manually; retyped or redrafted forms are invalid.
• Submission Format: Only physical copies delivered in sealed envelopes to the designated tender box will be accepted. Electronic, email, or faxed submissions are explicitly excluded.

Skills & Operational Requirements

• Procurement Compliance: Bidders must demonstrate familiarity with South African public procurement processes, including accurate completion of statutory declaration forms (SBD 4), tax compliance verification, and Central Supplier Database (CSD) registration.
• Logistical Capability: Suppliers must have the operational capacity to manage inventory, ensure proper packaging to prevent transit damage, and guarantee timely delivery within the stipulated timeframe.
• Administrative Accuracy: Bidders must ensure all pricing, preference point claims, and contractual acknowledgments are correctly calculated and signed. Errors in pricing or incomplete documentation may result in disqualification.
• Warranty & Risk Management: Suppliers must be prepared to honour a 12-month warranty against defects, respond to potential sample requests, and accept penalty clauses for delayed performance or non-compliance.

Explanation of Key Procurement Terms

• SANAS Logo Requirement: SANAS (South African National Accreditation System) accredits testing and certification bodies to international standards. The affidavit must display this logo to prove that an independent, accredited entity has verified the product's quality, rather than relying solely on self-declaration.
• BBBEE Certificate: Broad-Based Black Economic Empowerment certification measures a company's contribution to economic transformation in South Africa. Full preference points are allocated to enterprises that are at least 51% black-owned.
• CSD Registration: The Central Supplier Database is a national government repository for all vendors. Verification of active CSD status and SARS tax clearance is mandatory before contract award.
• 80/20 Preference Point System: Evaluations allocate 80 points to price competitiveness and 20 points to specific socio-economic goals (in this case, black ownership). This means the lowest price does not automatically win; scoring considers both cost and transformation criteria.
• Sworn Affidavit: A legally binding written statement confirmed under oath. In this context, it serves as a formal declaration that the supplied goods meet the stated technical and quality standards.