Objectives

The primary objective is to secure a reliable, one-off supply of high-level chemical disinfectant for the theatre department at RK Khan Hospital. The procurement ensures the facility maintains adequate stock of medically approved agents required for the safe disinfection of heat-sensitive surgical instruments and equipment.

Scope

• Supply of 40 units of Cidex OPA High Level Disinfectant.
• Contract duration: Once-off delivery with a quotation validity period of 90 days.
• Delivery location: RK Khan Hospital, KwaZulu-Natal.
• All transportation and handling costs must be fully inclusive in the quoted price.
• Quotations must be physically deposited in the designated hospital tender box before the closing time; electronic submissions will be rejected.

Technical Requirements

• Chemical Composition: Must contain 0.55% ortho-phthalaldehyde and 2.4% glutaraldehyde.
• pH Level: 7.2–7.8 at the specified 0.55% concentration.
• Packaging: 5 litres per unit.
• Quality Standards: Goods must be new, unused, and conform to applicable SABS/SANS specifications. All delivered products must retain a minimum shelf life of six months from the date of handover.
• Compliance Documentation: Bidders must submit official, non-retyped quotation forms, a valid BBBEE certificate, a sworn affidavit/certificate featuring the SANAS logo, Central Suppliers Database (CSD) registration confirmation, and SARS PIN/tax compliance verification.
• Sample Submission: Physical samples must be made available upon written request for specification verification.
• Evaluation Framework: Assessment follows an 80/20 preferential procurement model, awarding 80 points for price competitiveness and 20 points to enterprises that are at least 51% Black-owned.

Skills Requirements

No specialized technical or professional qualifications are explicitly mandated. However, successful bidders must demonstrate standard commercial and logistical competencies, including:

• Ability to legally source, store, and transport regulated medical-grade chemicals.
• Proficiency in South African public procurement compliance, including tax validation, CSD registration, and BBBEE documentation.
• Operational capacity to meet strict delivery timelines and absorb penalty clauses for delayed performance.

Explanation of Unusual or Complicated Terms

• High Level Disinfectant: A potent chemical agent capable of eliminating all microorganisms except high concentrations of bacterial spores. It is specifically formulated for heat-sensitive medical devices that cannot undergo steam sterilization (autoclaving).
• Cidex OPA: A proprietary disinfectant formulation combining ortho-phthalaldehyde (OPA) with glutaraldehyde. OPA provides faster disinfection cycles, reduced respiratory/skin irritation, and lower evaporation rates compared to traditional glutaraldehyde-only solutions.
• SANAS Logo Requirement: Refers to accreditation by the South African National Accreditation System, indicating that the product or its testing laboratory meets nationally and internationally recognized quality management standards.
• 80/20 Preference Point System: A statutory South African procurement framework where 80% of evaluation points are allocated to price, and 20% are reserved for socio-economic transformation targets, primarily black economic empowerment ownership.