Objectives

The primary objective of this quotation is to procure self-inking date stamps for official administrative use at RK Khan Hospital facilities within the KwaZulu-Natal Department of Health. The procurement aims to secure durable, compliant, and cost-effective clinical documentation tools to support daily patient and facility record-keeping operations through a transparent, preferential public procurement process.

Scope

The scope encompasses a one-off supply of clinic stamps to two designated locations:

• Mobile Clinic: 2 units
• Gateway Clinic: 4 units

The contract is strictly once-off with a 90-day quotation validity period. Successful bidders must deliver all goods to RK Khan Hospital, with all transportation and handling costs fully included in the quoted price. Evaluation follows an 80/20 preferential procurement model, awarding 80 points for competitive pricing and 20 points exclusively for enterprises owned by youth.

Technical Requirements

Bidders must supply self-inking date stamps that strictly comply with the following specifications:

• Dimensions: 58 x 36 mm
• Body Colour: Black
• Ink Colour: Red (Mobile Clinic); Black (Gateway Clinic)
• Material: Heavy-duty metal/plastic or hard plastic construction
• Packaging: Supplied individually per unit
• Functionality: Consistent performance for stamping all official patient and facility documents

Mandatory compliance and quality conditions include:

• Products must be brand new, unused, and valid for a minimum of six months upon delivery.
• Suppliers must submit a valid BBBEE certificate and a sworn affidavit/certificate.
• Stamps must display the SANAS logo, confirming adherence to accredited quality assurance or manufacturing standards.
• Bidders must be registered on the Central Suppliers Database (CSD) with a verified tax compliance status.
• All submissions must use official government forms (no retyping), accompanied by completed SBD 4 (Disclosure of Interest) and SBD 6.1 (Preference Points Claim Form) documents.

Note on Unusual Terms: The SANAS logo requirement is non-standard for general office supplies. In this context, it signifies that the procuring authority requires the stamps to meet nationally accredited quality or manufacturing standards, ensuring consistency, durability, and alignment with provincial health documentation protocols.

Skills Requirements

No specialized technical or professional qualifications are mandated. Bidders are expected to demonstrate standard commercial and logistical competencies, including:

• Ability to source, manufacture, or distribute self-inking date stamps matching exact dimensional, material, and ink specifications.
• Competent supply chain and logistics management to guarantee timely delivery to the prescribed hospital location.
• Administrative proficiency to accurately complete and submit all mandatory public sector procurement forms, compliance certificates, and preference point claims.
• Familiarity with public contracting obligations, including adherence to the General and Special Conditions of Contract, penalty mechanisms for delayed delivery, and the 12-month defect liability warranty.