Objectives

The primary objective of this tender is to procure a reliable, once-off supply of disposable containers for clinical and operational use at RK Khan Hospital under the KwaZulu-Natal Department of Health. The procurement seeks to ensure consistent availability of safe, single-use medical containers while complying with national public procurement legislation and preferential scoring frameworks.

Scope

• Item Description: Disposable Polystyrene Containers/Cups
• Quantity: 60,000 units
• Delivery Destination: RK Khan Hospital, KwaZulu-Natal
• Contract Type: Once-off supply
• Quotation Validity: 90 days from the closing date
• Packaging Configuration: Supplied in boxes of 1,000 units, arranged in stacks of 25

Technical Requirements

• Material & Appearance: Polystyrene construction, white colour, intended for single-use disposal.
• Capacity Discrepancy Note: Advertised as 300ml, but the detailed specification states 250ml. Bidders must clarify and confirm compliance with the hospital's actual clinical requirements.
• Quality & Condition: Items must be new, unused, and leak-proof. Expired stock and second-hand goods are strictly prohibited. All delivered units must retain a minimum validity period of six months from the date of handover.
• Documentation & Certification: Submission requires a valid BBBEE certificate, Central Supplier Database (CSD) registration confirmation, SARS tax compliance verification, and a sworn affidavit or product certificate bearing a SANAS logo.
• Submission Protocol: Quotations must be manually completed on official forms (retyping is prohibited). Electronic submissions, faxes, and late deliveries will be automatically disqualified. Physical placement in the designated hospital tender box is mandatory.

Skills & Compliance Requirements

• Logistics & Fulfilment Capability: Demonstrated ability to source, package, and deliver 60,000 units to the specified hospital within the agreed delivery window. All freight, handling, and insurance costs must be factored into the quoted price.
• Regulatory & Administrative Compliance: Proficiency in completing mandatory statutory forms, including SBD 4 (Conflict of Interest Disclosure) and SBD 6.1 (Preference Points Claim). Bidders must transparently declare any personal or corporate relationships with Department of Health officials.
• Financial & Contractual Readiness: Provision of firm, fixed pricing valid for 90 days. VAT vendors must issue compliant tax invoices. Successful bidders may be required to furnish performance security within 30 days of award.
• Preferential Procurement Scoring: Evaluation follows an 80/20 system (80 points for price, 20 points for specific goals). Twenty points are reserved exclusively for youth-owned enterprises. Claimants must submit verified proof via the SBD 6.1 form.

Explanation of Unusual or Complicated Terms

Cover-Quoting Prohibition: The tender explicitly forbids submitting multiple quotations through different legal entities for the same bid. This practice, known as cover-quoting, is treated as fraudulent collusion and results in immediate disqualification and potential blacklisting.

SANAS-Accredited Affidavit/Certificate: Requiring a SANAS logo on supporting documents indicates that quality, safety, or material certifications must be issued by testing or certification bodies accredited by the South African National Accreditation System. This ensures that product claims meet nationally recognised, internationally benchmarked standards rather than generic manufacturer declarations.