Objectives

The objective of this tender is to appoint a suitable supplier to provide a comprehensive range of cutlery and associated catering items for Wentworth Hospital. The goods are intended for patient meal services and must meet the detailed specifications provided in the tender documentation.

Scope

The scope of work involves the once-off supply of the following items, as per the attached list and quantities:

• Polycarbonate Non-Skid Trays: 220 units, 38cm x 51.5cm, dark cranberry colour.
• French Whisks: 4 units, heavy-duty, 500mm, stainless steel.
• Polycarbonate Gibraltar Tumblers: 250 units, 265ml capacity, clear, branded with "WWH-KZN" in bold green.
• Polycarbonate Coffee Mugs: 250 units, 300ml capacity, beige colour.
• Polycarbonate Side Plates: 250 units, 16.5cm/170mm diameter, narrow rim, beige, branded with "WWH-KZN" in bold green.
• Polycarbonate Dinner Plates: 250 units, 22.9cm diameter, narrow rim, beige, branded with "WWH-KZN" in bold green.
• Dinner Spoons: 250 units, high-quality food-grade stainless steel 18/10, heavy-duty, rust-resistant, high heat tolerance.
• Teaspoons: 250 units, high-quality food-grade stainless steel 18/10, heavy-duty, durable, rust-resistant.
• Stainless Steel Graters: 4 units, heavy-duty, 4-sided.
• Polycarbonate Water Decanters: 250 units, 1-litre capacity, clear, with snap-tight lid, branded with "WWH-KZN" in bold green.
• Portion Servers: 5 units total, comprising: 8oz/236ml (blue), 4oz/118ml (solid green), and 2oz/59ml (blue), all heavy-duty.
• Aluminium Scoops: 2 units, flat bottom, size 150 x 40 x 250mm.

Delivery is required at Wentworth Hospital, 1 Boston Road, Jacobs, 4026. The contract period is once-off, and the quotation validity period is 90 days.

Technical Requirements

All items must strictly comply with the detailed specifications provided in Annexure A of the tender document. Key technical requirements include:

• Material Compliance: Items must be made from specified materials, such as polycarbonate (for trays, tumblers, mugs, plates, and decanters) and stainless steel 18/10 (for cutlery).
• Durability and Safety: Goods must be heavy-duty, durable, scratch-resistant, and suitable for hospital use. They must be dishwasher safe and have appropriate heat and chemical resistance.
• Branding: Specific items (tumblers, mugs, side plates, dinner plates, and water decanters) must be branded with "WWH-KZN" in bold green.
• Standards: While the quality standard is noted as N/A, bidders must confirm compliance with the specification and indicate if the article conforms to S.A.N.S./S.A.B.S. specifications.
• Samples: Samples are required for evaluation. The top three highest-scoring bidders will be requested to submit samples for compliance checking. The institution will only accept and award to a bidder with a compliant sample.

Skills and Compliance Requirements

Bidders must meet several administrative, compulsory, and mandatory requirements to be considered responsive. The evaluation will follow a five-stage process:

• Stage 1: Administrative Compliance: Submission of all required, fully completed documents, including the official price page, SBD4 (Bidder's Disclosure), and SBD 6.1 (Preference Points Claim Form). Bidders must be registered on the Central Supplier Database (CSD) and have a valid SARS tax compliance status.
• Stage 2: Capacity to Deliver: Bidders must provide proof of at least one previous order and delivery note from a private or public health facility. Bidders who previously defaulted on orders at Wentworth Hospital may be disqualified.
• Stage 3: Specification Compliance: Bidders must confirm that their offered products comply with the attached specification document.
• Stage 4: Price and Preference Points: The 80/20 preference point system applies. Points are allocated as follows:
  • Price: 80 points.
  • Specific Goals: 20 points, allocated to companies that are at least 51% Black-owned. Proof, such as a B-BBEE certificate or sworn affidavit, must be submitted.
• Stage 5: Objective Criteria (Samples): Submission of samples as requested.

Bidders must also disclose any relationship with employees of the KZN Department of Health as per the SBD4 form. The contract is subject to the General Conditions of Contract (GCC) and Special Conditions of Contract (SCC).