Objectives

The primary objective is to procure and deliver a total of 9,720 litres of 50ppm diesel to the Dannhauser Community Health Centre and five associated clinics within a single operational day. The procurement ensures uninterrupted energy supply for critical healthcare infrastructure while complying with provincial health department standards, preferential procurement regulations, and strict quality assurance protocols.

Scope

The contract covers the complete supply, transportation, and direct injection of diesel into designated bulk storage tanks across six locations. Deliveries must be executed within a strict one-day window between 07:30 and 16:00. The supplier assumes full responsibility for logistics, route planning across varying distances, vehicle preparation, and on-site coordination with Department of Health maintenance personnel. This is a one-off supply contract with a ninety-day quotation validity period.

Technical Requirements

• Fuel Specification: 50ppm ultra-low sulphur diesel compliant with SABS/SANS standards.
• Quality Verification: Mandatory on-site testing using a one-litre sample bottle prior to tank filling.
• Vehicle Compliance: Transport vehicles must feature functional fuel gauges and calibrated meters for transparent volume measurement.
• Documentation: Valid Central Supplier Database (CSD) registration, SARS tax clearance certificate, B-BBEE status verification, and proof of prior delivery experience.
• Product Validity: Supplied items must retain a minimum shelf life of twelve months from the delivery date.
• Evaluation Framework: Scoring follows an eighty-point price and twenty-point specific goals model.

Skills and Experience Requirements

• Proven Track Record: Bidders must submit at least one signed order confirmation and corresponding delivery note or invoice demonstrating previous fuel supply to public or private health facilities.
• Operational Capacity: Demonstrable access to appropriately equipped transport fleets and qualified personnel capable of executing multi-site deliveries under tight time constraints.
• Supervisory Compliance: Willingness to operate under the direct oversight of Department of Health artisans during delivery and testing procedures.
• Administrative Competence: Ability to accurately complete mandatory returnable documents, including preference claim forms, bidder disclosures, and specification compliance sheets without altering official templates.

Notable Terms and Conditions

50ppm Diesel: Refers to ultra-low sulphur fuel meeting stringent environmental and engine compatibility standards required for modern healthcare generators.

80/20 Preference Point System: A procurement scoring mechanism where eighty points are allocated for competitive pricing and twenty points for promoting enterprises located within the Amajuba district.

Cover-Quoting Prohibition: Strict anti-collusion policy; submitting multiple quotations through affiliated or connected entities results in immediate disqualification.

Grace Period & Penalties: A five-working-day grace period applies to late deliveries, after which the contract is automatically cancelled. Persistent delays may trigger financial penalties calculated at the prevailing prime interest rate.

Form Integrity: All official quotation documents must be submitted unaltered. Photocopies require original signatures, and the use of correcting fluid invalidates submissions.