Objectives

The primary objective of this tender is to procure fifteen (15) new domestic refrigerators for staff use at Nkonjeni Hospital/Primary Health Care facility under the KwaZulu-Natal Department of Health. The aim is to secure compliant, cost-effective, and reliable cooling appliances that meet defined technical standards while supporting staff welfare through a transparent, preferential procurement process.

Scope

The contract covers the one-off supply, transportation, and handover of 15 domestic fridges to the designated hospital location. All delivery costs must be factored into the quoted price. The supplier is responsible for delivering new, unused units within the agreed timeframe, providing standard manufacturer warranties, and complying with all inspection and testing protocols. The scope does not include extended maintenance contracts or custom installations, but standard after-sales support and warranty claims are included.

Technical Requirements

• Quantity: 15 units
• Type: Double-door domestic refrigerator with bottom freezer compartment
• Capacity: 154 litres
• Weight: 33 kg
• Colour: Titanium Silver
• Compliance: Must conform to relevant South African National Standards (SANS/SABS)
• Condition: Strictly new and unused; second-hand or expired products will be rejected
• Validity: Products must retain a minimum of six months of usable life/warranty upon delivery
• Warranty: Minimum twelve (12) months from delivery acceptance or eighteen (18) months from shipment, whichever expires first
• Pricing: Firm prices valid for ninety (90) days, inclusive of VAT where applicable
• Samples: May be requested during evaluation for specification verification

Skills & Compliance Requirements

• Mandatory active registration and successful verification on the Central Suppliers Database (CSD)
• Valid SARS tax clearance certificate or PIN for validation
• Submission of completed SBD 4 (Conflict of Interest Declaration) and SBD 6.1 (Preference Points Claim Form)
• Proof of company registration (CIPC) and BBBEE status documentation or sworn affidavit
• Demonstrated logistical capacity to deliver within stipulated timelines without prior default history with public entities
• Ability to provide performance security if awarded and cooperate with departmental inspections or audits
• No specialized technical trade skills are required beyond standard supply chain management, warehousing, and warranty administration

Key Procurement Terms & Conditions

This tender incorporates several standard South African public sector procurement mechanisms that require careful attention:

• 80/20 Preference Point System: Evaluation awards up to 80 points based on price competitiveness and up to 20 points for specific transformation goals. Full preference points are allocated to enterprises owned by youth, supported by certified proof of directorship.
• SBD 4 (Bidder’s Disclosure): A statutory declaration requiring bidders to disclose any personal, familial, or business relationships with employees of the KwaZulu-Natal Department of Health. Non-disclosure may result in disqualification for false declaration.
• GCC & SCC (General & Special Conditions of Contract): Standard government contractual frameworks governing delivery, penalties, termination, dispute resolution, and anti-corruption measures. SCC supplements GCC with quote-specific rules, including strict specification compliance and prohibition of manipulative bidding practices.
• Prime Interest Rate Penalty: Late delivery incurs daily financial deductions calculated at the current prime lending rate until actual delivery or contract termination.
• Cover-Quoting Prohibition: Submitting multiple bids under different company names to influence pricing is strictly forbidden. This practice is classified as fraud and results in immediate disqualification and potential public sector blacklisting.