Objectives

To procure five (5) double-door refrigerators for institutional and student residence use. The primary aim is to secure reliable, energy-efficient cooling equipment that complies with national safety standards while supporting local economic development through preferential procurement policies.

Scope

The contract covers the once-off supply, delivery, and handover of five units to the designated provincial health facility. Responsibilities include providing manufacturer warranties, ensuring compliance with South African National Standards, and submitting technical documentation prior to the closing date. The procurement follows a structured four-stage evaluation process focusing on administrative compliance, specification adherence, pricing, and technical verification.

Technical Requirements

• Capacity & Configuration: Minimum 320–350 litres net capacity. Combined fridge/freezer unit with a volumetric split of 65% fresh food compartment (approx. 210–230L) and 35% frozen compartment (approx. 100–120L).
• Dimensions: Width: 600 ± 10 mm; Depth: 660 ± 15 mm; Height: 1850–1950 mm.
• Energy & Climate: Minimum A+/A++ energy efficiency rating per SANS 10242. Sub-Tropical (ST) or Tropical (T) climate class rated to operate stably at ambient temperatures up to 43°C.
• Cooling System: Auto-defrost/no-frost multi-airflow technology. Mechanical thermostat controlling internal temperatures between 1°C and 4°C. Manual defrost models are strictly prohibited.
• Construction & Finish: Commercial or heavy-duty residential grade. Fingerprint-resistant brushed stainless steel or high-durability PCM silver finish (white enamel excluded). Integrated recessed vertical handles required; external bolt-on handles are prohibited.
• Interior Features: Minimum two adjustable heavy-duty tempered safety glass shelves with spill-proof borders. Wire shelving is not permitted.
• Acoustics & Vibration: Maximum operational noise of 39 dB. Equipped with rubber vibration isolation mounts to prevent humming.
• Certification & Standards: Must hold a valid NRCS certificate of compliance. Adherence to SANS 62552 and SANS 60335-2-24 safety standards is mandatory.
• Documentation: Technical specification brochure must be submitted by the closing date. Physical samples may be requested for technical evaluation.

Skills Requirements

No specialized professional or technical qualifications are explicitly mandated. Bidders must demonstrate standard commercial capability to manufacture, source, deliver, and warrant household/commercial refrigeration units. Suppliers must also possess administrative capacity to compile and submit mandatory compliance documents, including Central Suppliers Database (CSD) registration, B-BBEE verification, CIPC ownership proof, and relevant regulatory licensing.

Key Terms & Unusual Requirements

• 80/20 Preference Point System: Evaluation awards 80 points for price and 20 points for specific goals (promoting South African-owned enterprises). Proof of ownership via CIPC is required to claim these points.
• NRCS Certification: Mandatory compliance certificate from the National Regulator for Compulsory Specifications, verifying that the appliance meets South Africa’s compulsory electrical and safety standards.
• Anti-Cover-Quoting Clause: Strictly prohibits multiple companies from submitting competing quotes for the same opportunity. Violation results in immediate disqualification and potential ten-year restriction from public sector contracts.
• Once-Off Contract & Price Validity: Single delivery with no renewal options. Quoted prices must remain firm for a 90-day validity period.
• CSD & Tax Compliance: Active Central Suppliers Database registration and valid SARS tax clearance are mandatory. Non-compliance renders a quotation non-responsive.