Objectives

The primary objective is to procure high-capacity, double-sided recordable optical media for the secure archival and long-term storage of computed tomography (CT) medical imaging data at RK Khan Hospital, operating under the KwaZulu-Natal Department of Health.

Scope

• Procurement Item: Supply of DVD-R 8.5GB/9.4GB Double Sided
• Quantity: 1,000 units
• Contract Duration: One-off delivery
• Delivery Destination: RK Khan Hospital, KwaZulu-Natal
• Quotation Validity: 90 days from closing date
• Submission Protocol: Physical drop-off only; emailed or faxed quotations will be disqualified

Technical Requirements

• Capacity & Format: Minimum 8.5GB up to maximum 9.4GB per disc. Must utilize the DVD-10 configuration (Dual Side, Single Layer).
• Media Construction: Plastic substrate with a printable surface designed for labeling.
• Performance: Compatible with high-speed burning drives.
• Packaging: Supplied in bulk cartons of 100 units, with each disc individually protected in hard plastic jewel cases.
• Quality Standards: Goods must be brand new, unused, and comply with applicable SANS/SABS specifications. All discs must retain a minimum validity/shelf life of six months upon delivery.

Skills & Compliance Requirements

• Documentation: Submission of a valid BBBEE certificate, a sworn affidavit/certificate, and evidence of SANAS-related quality assurance or testing compliance.
• Regulatory Standing: Active verification on the Central Suppliers Database (CSD) and confirmed SARS tax clearance status are mandatory prerequisites.
• Operational Competencies: Bidders must demonstrate robust supply chain and logistics capabilities to guarantee timely, cost-inclusive delivery. Pricing must be firm, non-negotiable, and inclusive of VAT where applicable.
• Evaluation Framework: The procurement utilizes an 80/20 preferential scoring model. Eighty percent of evaluation points are awarded based on price competitiveness, while twenty percent are allocated to specific transformation goals, granting full points to enterprises at least 51% black-owned.

Key Terms & Clarifications

DVD-10 (Dual Side, Single Layer): A specialized recordable DVD format where both physical sides of the disc contain a single recording layer, yielding a combined capacity of approximately 8.5GB–9.4GB. This differs from standard single-sided DVDs (4.7GB) and single-side dual-layer discs (8.5GB on one side only).

SANAS Reference: The tender requires the presence of a SANAS logo. This refers to the South African National Accreditation System, indicating that the manufacturer's quality control, testing protocols, or calibration processes should be accredited or validated by SANAS to ensure reliability for critical medical data archiving.

80/20 Preference System: A standard South African public procurement scoring methodology. Points are calculated using a formula where 80 points reflect price competitiveness (lowest acceptable bid scores maximum) and 20 points reward designated socio-economic objectives, specifically black economic empowerment ownership thresholds.