Objectives

The primary objective of this quotation is to secure a one-off supply of electronic room thermometers to support pharmaceutical and clinical operations at RK Khan Hospital. The equipment will enable precise environmental monitoring within medicine storage areas, ensuring drug stability, regulatory compliance, and patient safety.

Scope

The procurement covers the delivery of fourteen (14) units of electronic room thermometers. This is a single-delivery, once-off contract with a ninety-day quote validity period. All goods must be transported to the hospital's designated location, with delivery costs fully incorporated into the quoted price. Only new, unused products with a minimum remaining operational life of six months upon delivery will be accepted.

Technical Requirements

• Devices must be electronic room thermometers capable of continuously recording minimum and maximum temperatures over a defined period.
• The measurement cycle must reset automatically once a daily reading is logged by authorized personnel.
• During non-working days, the device must retain the maximum and minimum temperatures recorded since Friday.
• All equipment must comply with relevant South African National Standards (SANS/SABS) specifications.
• Units must feature a low-battery indicator prompting replacement with identical button-type cells.
• Care requires standard cleaning and disinfection; no additional consumables are needed.
• A manufacturer or supplier warranty of twelve months is mandatory, excluding damage resulting from deliberate or accidental misuse.
• All supplied items must display the SANAS accreditation logo.

Skills & Compliance Requirements

• Bidders must hold a valid Broad-Based Black Economic Empowerment (BBBEE) certificate and submit a sworn affidavit or certificate.
• Mandatory registration on the Central Suppliers Database (CSD) is required, with tax compliance verified via a SARS PIN.
• Quotes must be submitted using the official, unaltered government forms; retyped, redrafted, or digitally modified documents will be rejected.
• Pricing must be firm for the ninety-day validity period, inclusive of VAT (if applicable) and all delivery costs.
• Evaluation follows an 80/20 preferential procurement system, allocating eighty points to price competitiveness and twenty points to socio-economic transformation goals.
• Bidders must complete the Bidder’s Disclosure form (SBD 4) to declare any potential conflicts of interest with public officials.
• Late submissions, used/second-hand goods, or expired products will result in immediate disqualification.

Explanation of Unusual or Complicated Terms

SANAS Logo Requirement: Indicates that the product has been independently tested and certified by the South African National Accreditation System, confirming it meets nationally recognized quality, accuracy, and safety standards for medical-grade monitoring equipment.

80/20 Preference Point System: A standard South African public procurement evaluation framework where 80% of the total scoring is determined by the lowest compliant price, and 20% is awarded for meeting specific socio-economic goals (in this case, companies with at least 51% black ownership).

SBD 4 (Bidder’s Disclosure): A mandatory legal declaration requiring bidders to disclose any personal, familial, or business relationships with employees of the procuring institution or the broader provincial health department. This prevents conflicts of interest and ensures transparent, fair procurement practices.

CSD Registration: The Central Suppliers Database is the national repository for all entities wishing to conduct business with the South African government. Verification confirms the supplier is legally registered, tax compliant, and financially viable before contract award.