Objectives

The primary objective of this tender is to procure and deliver a complete set of standardised workwear and personal protective equipment (PPE) for personnel deployed under the Expanded Public Works Programme (EPWP) at Nkonjeni Hospital and its affiliated clinics in the KwaZulu-Natal Province.

Scope

This is a single-delivery contract covering the supply of the following items:

• Steel toe cap safety boots: 88 pairs
• Conti suit trousers and tops: 120 sets
• Round neck T-shirts: 120 units
• Rain coats (top and trouser combinations): 65 units
• PVC gloves: 100 pairs
• Safety goggles: 100 units

All goods must be delivered to the designated hospital depot within the agreed delivery period. The contract operates under standard General and Special Conditions of Contract, incorporating performance security, warranty provisions, and penalty mechanisms for late delivery or non-compliance.

Technical Requirements

Bidders must supply brand-new, unused goods that strictly adhere to the following specifications:

• Safety Boots: Black, genuine leather, water-resistant, and non-slippery. Must feature ankle-height steel toe caps, padded collars, bellows tongues to block debris/water, and heavy-duty rust-resistant lacing. Exact size breakdowns are prescribed.
• Conti Suits (Trousers & Tops): Orange, constructed from 100% heavy-duty breathable cotton with triple-stitched seams and reinforced stress points. Trousers require an elasticated rear waistband, concealed zippers, and designated pockets. Tops must use concealed aluminium zips. Both garments must be embroidered with "EPWP" in white on the back.
• T-Shirts: Orange, 100% cotton, round neck design.
• Rain Coats: Navy blue, waterproofed, one-size-fits-all sets comprising matching tops and trousers.
• PVC Gloves: Heavy-duty, double-dipped or fully coated PVC over a soft fleece or interlock cotton liner. Must feature a rough-textured grip surface and provide water and abrasion resistance.
• Safety Goggles: Impact-resistant polycarbonate lenses with indirect ventilation to prevent fogging. Must include anti-fog and anti-scratch coatings and form a complete seal around the eyes to guard against impacts, chemicals, and dust.

Additional technical mandates include compliance with applicable SANS/SABS standards, submission of product samples upon request, and a minimum shelf-life validity of six months post-delivery. Expired, refurbished, or non-compliant goods will be rejected.

Skills Requirements

This tender centres on the supply of manufactured goods rather than complex service execution. Therefore, no advanced technical or professional certifications are required. Bidders must, however, demonstrate:

• Established sourcing, manufacturing, or distribution capabilities to fulfil the specified quantities and size ranges within the delivery window.
• Competence in supply chain management, including inventory control, packaging, freight coordination, and last-mile delivery to a provincial health facility.
• Ability to navigate South African public procurement compliance, including active Central Suppliers Database (CSD) registration, SARS tax clearance verification, and accurate completion of mandatory returnable forms (SBD4 for conflict of interest, SBD6.1 for transformation preferences).
• Financial and operational resilience to secure performance guarantees, honour warranty claims, and absorb contractual penalties if delivery milestones are missed.

Notes on Unusual or Complicated Terms

EPWP Uniforms: Denotes standardised attire issued under South Africa’s Expanded Public Works Programme, intended for community-level healthcare and support workers. The specification mandates specific safety attributes and mandatory embroidery to clearly identify programme participants.

80/20 Preference Point System: Evaluation employs a weighted scoring model where 80 points are allocated to price competitiveness and 20 points to socio-economic transformation goals. Full points are awarded to enterprises at least 51% owned by Black people, in line with the Preferential Procurement Policy Framework Act.

Performance Security & Penalty Clauses: Awarded bidders must submit a performance guarantee within 30 days of notification. Late deliveries incur daily financial penalties calculated at the prevailing prime interest rate. Material defaults or fraudulent practices may trigger contract termination and potential exclusion from all public sector contracts for up to ten years.