Objectives

The primary objective of this quotation is to procure durable, professionally finished uniform apparel for hospital personnel. The procuring entity aims to secure a compliant, cost-effective supplier capable of delivering custom-branded grey golf shirts that meet provincial health department standards while adhering to national preferential procurement legislation.

Scope

The scope encompasses a once-off supply of grey golf-style shirts to be delivered to RK Khan Hospital in KwaZulu-Natal. The requirement covers multiple sizes, specifically including Small and XXL, with custom embroidery for individual staff identification. The contract is strictly limited to the manufacturing, packaging, and physical delivery of goods. No installation, training, warranty services, or ongoing maintenance obligations are included. All quoted prices must be firm, inclusive of VAT (if applicable), and cover full delivery to the designated hospital location.

Technical Requirements

• Design & Construction: Shirts must feature a classic polo design with sleeves and a collar ("white shirt sleeve with neck"). The garment must incorporate three functional buttons at the placket.
• Material: Fabric must be 100% cotton. Trim and button materials should complement the base colour as specified.
• Customisation: Each unit must be embroidered with the assigned staff member's initials and surname on the left rear panel. The Department of Health logo must be applied accurately per institutional guidelines.
• Quality & Compliance: All items must be brand new, unused, and free from defects. Products must comply with applicable SANS/SABS standards. Expired stock or second-hand garments are strictly prohibited.
• Documentation: Bidders must provide a valid BBBEE certificate, a sworn affidavit/certificate displaying the SANS logo, and proof of active Central Suppliers Database (CSD) registration.
• Delivery Parameters: Quotations require a 90-day validity period. Suppliers must declare a specific delivery timeframe upon submission.

Skills Requirements

No specialised technical, engineering, or professional skills are mandated for this procurement. The contract relies on standard commercial and logistical capabilities. Suppliers must demonstrate adequate production or sourcing capacity, quality control processes for embroidery and fabric consistency, and reliable freight coordination to meet the stated delivery window.

Key Terms & Conditions

• 80/20 Preference Point System: A standard South African public procurement evaluation model where 80 points are allocated to price competitiveness and 20 points to designated socio-economic goals. Full points for the specific goal are granted to enterprises with at least 51% black ownership.
• SBD 4 (Disclosure of Interest): A mandatory statutory declaration requiring bidders to disclose any personal, familial, or financial ties to officials within the KwaZulu-Natal Department of Health. Failure to disclose constitutes a false declaration and results in immediate disqualification.
• Prime Interest Rate Penalty: A contractual penalty clause stating that any delay in delivery will incur daily financial deductions calculated using the prevailing prime interest rate until the goods are successfully received.
• CSD Registration: Compulsory enrolment on the National Treasury's Central Suppliers Database. Automatic verification checks are performed; failed verification leads to non-compliance and rejection of the bid.