Tender Summary: Supply of Haemoclips

Objectives

The primary objective is to procure a reliable, compliant supplier for a single delivery of specialized endoscopic medical devices to support clinical gastrointestinal procedures at RK Khan Hospital under the KwaZulu-Natal Department of Health.

Scope

• Item Description: Haemoclips
• Quantity: 10 units
• Delivery Destination: RK Khan Hospital
• Contract Type: One-off supply
• Quote Validity: 90 days
• Packaging Requirement: Supplied in pads of 100 units each
• Evaluation Framework: 80 points allocated to price competitiveness; 20 points allocated to socio-economic preference goals (verified Black ownership of at least 51%)

Technical Requirements

• Physical Specifications: 16–17 mm diameter; 230 cm length; 2.8 channel compatibility
• Clinical Indication: Intended for closure of gastrointestinal tract luminal perforations and management of bleeding ulcers during endoscopic interventions
• Product Condition: Must be brand new, unused, and free from defects in design, material, or workmanship
• Standards Compliance: Must meet applicable South African National Standards (SANS/SABS) where referenced; expired or second-hand products are strictly prohibited
• Commercial Conditions: Firm pricing required, inclusive of VAT (if registered) and all transport/delivery costs to the hospital
• Administrative Compliance: Bidders must be registered on the Central Suppliers Database (CSD), hold valid tax clearance documentation, and submit quotes using official government forms without retyping or altering layout
• Warranty & Inspection: Products subject to inspection upon receipt; warranty coverage applies for 12 months post-delivery or 18 months post-shipment, whichever occurs first

Skills Requirements

No specialized technical skills, installation, commissioning, or training services are required. This is a straightforward supply-of-goods quotation. Suppliers must demonstrate standard commercial and logistical capabilities, including proven ability to source medical devices, maintain inventory, deliver within agreed timeframes, and fully comply with public sector procurement regulations.

Explanation of Unusual or Complicated Terms

• Haemoclips: Endoscopic metallic clips deployed via a therapeutic endoscope to mechanically clamp tissue, seal perforations, or achieve hemostasis in bleeding ulcers. Once deployed, they remain permanently in situ and are absorbed or passed naturally over time.
• 2.8 Channel: Denotes the internal working diameter of compatible endoscopes. Clips must physically fit through a 2.8 mm instrument channel; incompatible sizes cannot be used with the facility's existing equipment.
• 80/20 Preference Point System: A statutory South African procurement model where scoring is split between price (80 points) and designated socio-economic transformation goals (20 points), specifically rewarding enterprises with majority Black ownership.
• Central Suppliers Database (CSD): A national Treasury-managed verification platform that confirms a supplier's legal registration, tax compliance, and BBBEE status prior to any government contract award.