Objectives

To procure a single unit of a specialised medical telescope for use in laparoscopic surgical procedures at RK Khan Hospital, while ensuring strict compliance with the KwaZulu-Natal Department of Health’s procurement regulations, quality assurance standards, and national preferential procurement frameworks.

Scope

The contract covers the one-off supply and delivery of one (1) Hopkins 11 Straight Forward (Zero Degree) telescope. The scope encompasses physical delivery to the hospital, mandatory submission of a product sample for verification prior to the closing date, and full adherence to the General and Special Conditions of Contract. The quotation validity period is ninety (90) days, and the agreement is structured as a once-off supply contract.

Technical Requirements

• Model & Configuration: Hopkins II straight forward 0° (Zero degree) telescope
• Diameter: 5 mm enlarged view
• Length: 29 cm
• Sterilisation Capability: Fully autoclavable
• Optical Features: Fibre optic light transmission with an incorporated green colour code
• Standards Compliance: Must meet applicable SANS/SABS specifications
• Product Condition: New, unused, and retaining a minimum of six months’ shelf life upon delivery
• Sample Requirement: Physical sample must be dropped off at the SCM Acquisition Office before the closing date

Skills and Compliance Requirements

• Database Registration: Bidders must be registered on the Central Suppliers Database (CSD) with a verified status
• Tax Compliance: Valid tax clearance documentation or SARS PIN verification is mandatory
• Documentation Handling: Completion of all official quotation forms (including SBD 4, SBD 6.1, and Official Price Page) without retyping or altering the prescribed layout
• Transformation Compliance: Submission of a valid B-BBEE certificate or sworn affidavit
• Pricing & Financial Capacity: Provision of firm, all-inclusive pricing (VAT excluded unless registered), valid for 90 days
• Logistics & Delivery: Demonstrated capacity to meet the stipulated delivery timeline and absorb all transport costs to the prescribed destination
• Procurement Framework Knowledge: Understanding of the 80/20 preferential scoring system, including the ability to claim 20 points for companies with at least 51% black ownership

Explanation of Specialised Terms

Hopkins 11 Straight Forward (Zero Degree): A rigid medical endoscope engineered for minimally invasive laparoscopic surgeries. The zero-degree viewing angle provides a direct, unobstructed perspective of internal anatomical structures without magnification or distortion, making it essential for initial cavity exploration and standard surgical navigation.

Autoclavable: Indicates the instrument is manufactured from materials that can safely endure high-pressure steam sterilisation cycles. This is a critical requirement for reusable surgical equipment to maintain aseptic conditions and prevent cross-contamination between procedures.

Fibre Optic Colour Coding (Green): Aligns with international medical device standards where specific cable colours correspond to particular light source wavelengths or connector types. This visual coding system ensures correct equipment pairing, prevents operational errors, and enhances theatre safety protocols.

80/20 Preference System: A South African public procurement framework where 80 points are awarded based on competitive pricing and 20 points are allocated for designated socio-economic goals (in this instance, black ownership). This system balances cost-effectiveness with national transformation targets.