Tender Summary: Supply of Industrial Label Printer

Objectives

The primary objective is to procure a single industrial label printer for the Pharmacy Department at RK Khan Hospital to enable efficient and accurate printing of medicine labels. The procurement seeks to acquire reliable, compliant hardware while adhering to provincial health supply chain governance and preferential procurement legislation.

Scope

The tender covers the one-time supply of one (01) unit of an industrial label printer. The contract is once-off with a quotation validity period of ninety (90) days. The successful bidder is responsible for delivering the equipment directly to the hospital premises, covering all transportation, insurance, and incidental costs. The scope focuses purely on hardware supply, with the supplier expected to provide necessary documentation, warranty coverage, and basic operational support.

Technical Requirements

• Equipment Specification: Industrial Label Printer, specifically the Zebra ZT400 Series.
• Condition: Must be brand new, unused, and represent the most recent model with current design and material improvements.
• Compliance & Standards: Goods must conform to applicable South African National Standards (SANS/SABS). Second-hand, refurbished, or expired products are strictly prohibited; all supplied items must hold a minimum validity of six months.
• Documentation: Mandatory submission includes a valid BBBEE certificate, a sworn affidavit/certificate bearing the SANAS logo, Central Suppliers Database (CSD) registration, tax clearance verification, and completed Standard Bidding Document (SBD) forms.
• Warranty: Twelve (12) months from delivery acceptance or eighteen (18) months from shipment, whichever expires first. Covers defects arising from design, materials, or workmanship under normal operating conditions.

Skills & Capacity Requirements

As this is a direct supply contract, no specialized technical or installation skills are mandated. However, bidders must demonstrate robust vendor capacity and administrative competence, including:

• Logistics & Delivery Management: Proven ability to coordinate timely delivery to the designated hospital location, including handling packaging, transit protection, and final handover.
• After-Sales & Support Capability: Capacity to provide spare parts, technical assistance, and maintenance support as outlined in the General Conditions of Contract.
• Regulatory Compliance: Proficiency in navigating public sector procurement processes, including accurate completion of preference point claim forms, disclosure declarations, and tax compliance validations.
• Financial & Operational Stability: Demonstrated capacity to fulfill contractual obligations without disruption, ensuring firm pricing and uninterrupted supply chain reliability.

Key Terms & Clarifications

80/20 Preference Point System: Evaluation uses an 80-point price-based scoring system and a 20-point socio-economic goal system. Full points are allocated to enterprises at least 51% owned by Black people.

Prime Interest Rate Penalty: Delayed deliveries incur daily financial deductions calculated using the prevailing prime interest rate until the goods are delivered.

Cover-Quoting Prohibition: Submitting multiple bids under different company names to manipulate pricing or win contracts is classified as collusive fraud and results in immediate disqualification.

Firm Pricing & Delivery Terms: All quoted prices must be fixed for the contract duration and must fully include VAT (if applicable) and delivery costs. The purchaser reserves the right to reject non-compliant or late submissions.