Objectives

The primary objective is to procure a single, clinically compliant infantometer for paediatric growth monitoring at Wentworth Hospital. The procurement seeks to secure a reliable, high-quality medical measuring device through a transparent, competitive process that aligns with national public procurement legislation and preferential purchasing policies.

Scope

The scope encompasses the supply and delivery of one (1) unit of an infantometer to Wentworth Hospital. This is a once-off contract with a quotation validity period of ninety days. The successful supplier will be responsible for transporting the item to the designated facility, ensuring it arrives undamaged, and providing all required compliance and warranty documentation. Delivery costs must be fully incorporated into the quoted price. The contract includes a standard twelve-month warranty covering manufacturing defects, effective from the date of delivery and acceptance at the hospital.

Technical Requirements

• Quantity: One (1) unit.
• Design Specifications: Must feature a fixed headboard with a sliding foot-end mechanism.
• Measurement Range: 0 to 100 centimetres.
• Quality & Condition: Items must be new, unused, of good quality, and conform to applicable South African National Standards (SANS/SABS).
• Product Validity: Supplied goods must retain a minimum shelf life of six months from the date of delivery.
• Compliance Declaration: Bidders must explicitly confirm specification adherence on the official quotation form.
• Sample Verification: While no sample is required at submission, the procuring entity may request physical samples from the top three scoring bidders for final technical validation prior to contract award.
• Warranty: Twelve months from delivery/acceptance, covering repair or replacement of defective units at no cost to the purchaser.

Skills & Compliance Requirements

• Regulatory Licensing: A valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the bidder to manufacture, import, export, or wholesale/distribute medical devices is mandatory.
• Supplier Registration: Active Central Suppliers Database (CSD) registration with a verified tax compliance status is compulsory.
• Preferential Procurement Proof: To claim socio-economic preference points, bidders must submit a BBBEE certificate or sworn affidavit, a certified ID copy, and a CIPC registration document proving South African ownership.
• Administrative Compliance: All official returnable forms (SBD declarations, General and Special Conditions of Contract, and pricing schedules) must be completed exactly as provided. Alterations, correcting fluid, or incomplete submissions will result in disqualification.
• Delivery Performance: Suppliers must adhere strictly to agreed delivery timelines. Delays incur financial penalties calculated using the current prime interest rate per day of non-performance.

Key Terms & Clarifications

Infantometer: A specialised medical instrument designed to accurately measure the recumbent length of infants, essential for tracking early childhood development and nutritional status.

80/20 Preference System: A government evaluation framework where eighty percent of total points are awarded based on price competitiveness, and twenty percent are allocated to designated socio-economic goals (specifically, promoting South African-owned enterprises).

Sample Verification Process: Although initial submissions do not require physical products, the institution reserves the right to request samples from the highest-scoring responsive bidders. Failure to provide compliant samples when requested will lead to rejection of the offer.

General & Special Conditions of Contract (GCC/SCC): Standard public sector procurement terms governing delivery obligations, inspection rights, payment cycles (within thirty days of invoice), termination clauses, and dispute resolution. These conditions are non-negotiable and form an integral part of the award process.